The Oregon State Bar may charge a fee reasonably calculated to reimburse the bar for the cost of providing and conveying copies of public records.
Requests for Disciplinary Records. Individuals wishing to review disciplinary records can submit a request through our website at http://www.osbar.org/secured/review_request.asp.
Requests for Other Records. Other requests should be sent via email to firstname.lastname@example.org, or by letter directed to:
Public Records Custodian
Oregon State Bar
PO Box 231935
Tigard, Oregon 97281-1935
Questions about OSB public records procedure should be directed to 503.431.6330 or email@example.com.
CHARGES FOR STAFF TIME
1. The bar does not charge for the first fifteen (15) minutes of staff time spent to respond to a public records request.
2. Charges shall be assessed for all public records requests that require more than fifteen (15) minutes of staff time to prepare a response. Charges for staff time are based on the bars actual cost of the employees time. Charges for staff time shall include, but not be limited to, time spent locating, compiling, sorting, segregating, redacting and reviewing records to prepare them for inspection, obtaining legal advice about the request and supervising the inspection of records. The rates for staff most likely to respond to records requests are as follow; rates for other employees will be based on the bars actual cost of the specific persons time:
a. Assistant General Counsel, $60/hour
b. Paralegal, $28/hour
c. Legal Secretary, $26/hour
d. General Clerical, $18/hour
3. In addition to staff time spent locating, compiling, sorting, segregating, redacting and reviewing records, the bar will charges its actual costs for staff time to prepare electronic record requests, as follows:
a. IS Manager, $ 50/hour
b. IS Assistant, $ 25/hour
COPYING COSTS FOR PAPER RECORDS
1. The bar will provide up to ten (10) pages of copies at no charge.
2. There is a charge of 25¢ per page after the first ten (10) pages of records to recover the costs of photocopying.
3. Page refers to the number of paper records copied onto 8-1/2 by 11 inch paper. Except where staff deems it most efficient, documents will not be reduced in size or otherwise manipulated to fit additional records on a page. A double-sided copy constitutes two pages.
4. The bar will charge requesters its actual additional costs for copies made on paper larger than 8-1/2 by 11 inch format, with actual costs to be calculated on a case by case basis.
COSTS FOR PROVIDING ELECTRONIC RECORDS
1. The bar does not charge any copying costs for emailing records that are no larger than 5MB and are readily available in electronic format. The bar will not email records that are larger than 5MB in size, due to system constraints.
2. Upon request, the bar may also provide copies of public records may on a compact disk or DVD. Disks will be provided at a cost of $7.00 per disk and may contain as much information as the disk will hold. Due to the threat of computer viruses, the OSB will not permit requesters to provide disks for electronic reproduction of electronic records.
3. If records are not already available in electronic format in the form requested, the requester may request that they be provided in electronic format. The bar, however, reserves the right to only provide paper copies of records that are not stored in electronic format, at its sole option. The bar will charge to convert files to an electronic format. Charges will include staff time to locate, sort or otherwise manipulate, and prepare the data for delivery, together with the actual cost of the disk, tape or other media in which the record is produced.
4. Membership data is available in an electronic file sent by email for a cost of $58 per file. Multiple searches may require multiple files depending on the search criteria selected. CD and printed reports are available for an additional $7.00. The data may be the entire membership or a selected subgroup.
WRITTEN ESTIMATE OF COSTS
The bar shall estimate the cost of copying records designated by a requester, before the records will be provided. If the bar estimates that responding to a request will cost more than $25.00, the bar will not respond to the request until the requester has indicated in writing that the bar should proceed.
FORM OF PAYMENT
The bar accepts payment in the form of check or money order made out to the Oregon State Bar. The Bar reserves the right to require payment prior to providing responsive materials.
The Bar will consider a fee waiver if it determines making the records available primarily benefits the general public. Fee waiver requests should explain why the request primarily benefits the general public.