Oregon State Bar Job Opportunities





Employment related ADA information is available here.




Admissions and Regulatory Services Assistant



We are looking for someone to provide administrative support to the admissions and regulatory service functions of the Regulatory Counsel's Office and Admissions Departments.



What you will do:


Admissions

  • Assist the Regulatory Counsel, Admissions Coordinator, and Admissions Specialist with the development and administration of the Oregon Bar Examination including exam site management and set up; directions to volunteers; and security and accountability of tests, books, applicant registrations, and count.
  • Process alternative admissions bar applications, including reviewing for complete information and entering data into database.  Ensure that applicants meet the qualifications required for the type of alternative application they are pursuing.  Exercise own judgment in determining whether qualifications are met, and consult with Regulatory Counsel when needed.  Notify applicants of missing data and works with applicants in achieving a complete application. Assist the Admissions Specialist with processing bar exam applications during bar exam season.
  • Review applications and notarize applicant signatures. Initially flag bar applications where the applicant appears not to qualify under the rules for admission. Conduct routine data collection for the investigation of an applicant’s character and fitness and other qualifications for the practice of law. Conduct further data collection at direction of Regulatory Counsel or the Admissions Coordinator.
  • Assist bar applicants with questions concerning the application process and eligibility.
  • Assist in planning and preparation for board meetings, grading sessions, presentation of exam results to the Supreme Court, and swearing in ceremony.
  • Support departmental administrative and clerical activities. 
  • Attend special committee conference calls and meetings as needed for the purpose of ensuring all Board of Bar Examiners (BBX) instructions are noted for follow up. Will take minutes for such meetings, when necessary.
  • Recruit and coordinate volunteer proctors to work at the bar exam.
  • Receive, process, and distribute department mail.
  • Produce, format, and maintain application materials.
  • Handle confidential and sensitive material to include coordinating, compiling, and mailing bar exam information and results.
  • Prepare and transmit letters to the Oregon Supreme Court recommending applicants for admission.
  • Assist in preparing files for contested evidentiary hearings and Supreme Court hearings as needed.
  • Maintain and update the department’s information for the Oregon State Bar (OSB) website. Work with the Information Technology Department (IT) for system enhancement and website updates. Assist with the preparation and implementation of BBX policies and Supreme Court Rules for Admission including updating and modifying changes for the OSB website.

Regulatory Services

  • Process requests and prepare membership certificates of good standing, certificates of discipline history, and certificates of status history. Route certificates to members or other jurisdictions upon request.
  • Prepare and distribute to all Oregon courts monthly “green sheets” showing all member status changes.
  • Retrieve information from electronic records or source documents. Protect confidential information by preventing unauthorized release both verbal and in writing and ensures confidential material is segregated from disclosed records in both paper and electronic form.
  • Accept notifications and update records for deceased members and research for documentation to authenticate as necessary.
  • Assist Regulatory Services Coordinator with maintaining and updating confidential account information and sending regulatory compliance notifications.
  • Set up reinstatement files upon receipt of application. Request missing information from applicant to ensure timely processing.
  • Respond to requests for client file locations of members no longer practicing.
  • Receive, screen, and process all pro hac vice and arbitration hearing admission applications for compliance with trial court and administrative hearings rules.
  • Process National Conference of Bar Examiners (NCBE) and out-of-state bar verifications.
  • Respond to inquiries regarding attorney disciplinary history and status changes.
  • Handle confidential and sensitive material regarding reinstatement applicants.
  • When the Regulatory Services Coordinator is unavailable:
    • answer inquiries received in writing, by phone, by e-mail, or in person regarding regulatory services matters;
    • prepare memoranda for informal BR 8.2 reinstatement applications for Regulatory Counsel’s signature;
    • conduct internal inquiries with Client Security Fund, Accounting, Minimum Continuing Legal Education (MCLE), Client Assistance Office (CAO), and Discipline departments for reinstatement applications; and
    • Process compliance related suspensions in accordance with the rules and regulations and notifies courts and members of suspensions.
  • Review website to ensure accurate information and instruction for Regulatory Services functions. Work with IT for website updates.
  • Prepare regulatory services files for scanning. Scan documents from regulatory services files and reviews for accuracy upon completion. Scan files for quick turnaround responding to public records requests.

Admissions and Regulatory Services

  • Schedule file destruction and ensure compliance with record retention policy of both the Admissions Department and Regulatory Counsel’s Office.
  • Exhibit spirit of teamwork and customer service in dealings with the public, members, and OSB coworkers.
  • Model behavior that values diversity and incorporates inclusive and culturally competent practices.


You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

  • Two-year college degree in a related field.
  • Four years of experience in administrative office work to include typing, mail sorting and routing, filing, copying, maintenance of supplies, and mass mailings. Experience to include at least two years’ experience in a corporate or legal office environment that required proficiency in composing business correspondence helpful and not required.
  • Demonstrated knowledge of office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods.
  • Demonstrated knowledge of ensuring regulatory compliance helpful and not required.
  • Demonstrated knowledge of working in a confidential or privileged environment.
  • Demonstrated knowledge of paper and electronic records management helpful and not required.
  • Demonstrated knowledge of the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Ability to become familiar with OSB-specific programs and software.
  • Demonstrated knowledge of database programs preferred to include performing data entry and database manipulations and retrieval work with high accuracy.
  • Ability to type 50 WPM with accuracy.
  • Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
  • Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
  • Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
  • Demonstrated written and oral communication skills using in-person and virtual formats.
  • Ability to pay strict attention to detail.
  • Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
  • Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the Regulatory Counsel’s Office, the BBX, and the Oregon State Bar (OSB).
  • Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
  • Ability to lift and move up to 35 pounds for purposes of moving boxes of files.
  • Ability to travel overnight inside Oregon to the bar exam site.
  • Ability to work in varied environments and locations.


For this non-exempt position, the salary is $26.00 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: RCO
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



CLE Seminars Program and Event Assistant



We are looking for someone to provide for the preparation, coordination, and execution of Continuing Legal Education (CLE) event logistics and administrative duties. Provide customer service and technical assistance for all Oregon State Bar (OSB) CLE seminars and transactions, including registrations and products, Legal Publications products, and other OSB events and products.



What you will do:

  • Set up online registration for sections using CLE registration services.
  • Provide regular backup for the OSB receptionist lunch and breaks.
  • Coordinate seminar preparation and post-seminar tasks.
  • Assist customers with seminar registration and product selection questions; timely respond via phone and email. Direct questions to appropriate CLE Seminars staff or other OSB staff as appropriate. Direct non-CLE questions to appropriate OSB staff.
  • Provide technical assistance for accessing OSB live virtual seminars and on-demand products. Facilitate technical assistance for educational partner seminars and products.
  • Assist with seminar preparation, registration, attendee questions, and clean up for in-person seminars.
  • Process phone, electronic, and mail transactions by entering payment data directly into the OSB’s association management system (AMS).
  • Enter and retrieve customer information using the OSB’s AMS and customized databases.
  • Place customer hard media product orders with the OSB Copy Center; monitor order volume and fulfillment; assist Copy Center staff with hard media duplication as needed. Place excess hard media orders with designated vendor. Maintain inventory of hard media supplies for CLE Seminars products. Recycle or otherwise dispose of outdated inventory and packaging.
  • Create email lists and send marketing notices as requested using the OSB’s customer engagement platform.
  • Participate in the OSB Hunt Group phone queue as requested.
  • Provide support as needed for a variety of tasks for CLE Seminars and Equity and Professional Development staff, including sales and event reports.
  • Order office supplies for the department.
  • Model behavior that values diversity and incorporates inclusive and culturally competent practices.


You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

  • High school diploma or equivalent certificate supplemented by at least two completed semesters of college level, business-related course work.
  • Two years of experience in an administrative role. Experience in registration-based events and in a business meeting planning capacity helpful and not required.
  • Demonstrated knowledge of recognizing and acting upon opportunities to provide good customer service and a good customer experience.
  • Demonstrated ability to compose original communications and reply to business correspondence, inquiries, solicitations, and complaints in a variety of print and electronic formats, including letters, email, and forms.
  • Demonstrated knowledge of the Microsoft O365 Office Suite in a Microsoft Windows environment with particular emphasis on Word (including mail merge), Excel, Outlook, and PowerPoint. Experience with membership management database entry, retrieval, and manipulation helpful and not required. Ability to become familiar with OSB-specific programs and software.
  • Ability to type 50 WPM with accuracy.
  • Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
  • Ability to handle a high volume of calls and email while consistently exercising a professional demeanor and exemplary customer service.
  • Excellent problem-solving skills in a variety of event and administrative situations. Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
  • Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
  • Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
  • Ability to pay strict attention to detail.
  • Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the CLE Seminars department, the Office of Equity and Professional Development, and the Oregon State Bar.
  • Ability to arrive punctually at all events early in the morning. Ability to remain at some events until early evening.
  • Ability to reliably transport seminar equipment and material to offsite seminar locations.
  • Commitment to the concept of teamwork and cross-responsibility within a department.
  • Ability to communicate in person, in writing, electronically (email and video conferencing), and by telephone.
  • Ability to be punctual and adhere to a firm attendance schedule.
  • Ability to attend meetings and events outside regular work hours, including mornings, evenings, and weekends.
  • Ability to operate a computer for long periods.
  • Ability to remain in a stationary position for long periods.
  • Ability to manipulate data for program and database purposes and for typing.
  • Ability to use standard office equipment and computer peripherals.
  • Ability to lift and transport up to 40 pounds using appropriate transfer equipment to transport department equipment and supplies.
  • Ability to travel overnight, inside and outside Oregon, to meetings, seminars, and events.
  • Ability to position self for purposes of filing.
  • Ability to work in an office and remotely as needed to include varied environments and locations.
  • Ability to work in a moderately noisy, open environment or quiet enclosed office environment with low levels of in-person and staff customer contact.


For this non-exempt position, the salary is $25.00 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: CLE
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



The Oregon State Bar does not discriminate on the basis of disability in admission to, access to, or operations of its programs, services or activities. The Bar does not discriminate on the basis of disability in its hiring or employment practices. Questions, concerns, complaints, or requests for additional information regarding the Americans with Disabilities Act may be forwarded to the Bar's Director of Human Resources or the Bar's ADA Coordinator at hr@osbar.org or call (503) 620-0222.

The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers and other entities covered by GINA Title II from requesting or requiring genetic information of an individual or family member of the individual, except as specifically allowed by this law. To comply with this law, we are asking that you not provide any genetic information when requesting a reasonable accommodation. “Genetic information” as defined by GINA, includes an individual's family medical history, the results of an individual's or family member's genetic tests, the fact that an individual or an individual's family member sought or received genetic services, and genetic information of a fetus carried by an individual or an individual's family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services.

The bar's general ADA information is available here.