Oregon State Bar Job Opportunities

Administrative Assistant - OLF/LSP

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and provides a variety of administrative, secretarial, and clerical support for the Oregon Law Foundation (OLF) and Legal Services Programs (LSP).

Responsibilities include the following.

• Coordinates and organizes the internal functions of the OLF and the LSP including preparing and handling a variety of correspondence, documents and reports, recordkeeping, maintaining data bases, data management, designing marketing materials, and internal support services.
• Coordinates all board and committee meetings for the OLF and the LSP. Assists with preparation of material for meetings. Provides task-specific support to the OLF, LSP, and related committees and task forces.
• Supports the budget process for both the OLF and LSP and monitors expenses. Interfaces with the OLF’s accountants to coordinate the information needed to create timely financial records for the OLF. 
• Supports department staff by coordinating travel arrangements, ordering office supplies and acting as a liaison to the Information Technology Department to ensure that computer and technological needs of the programs are met.
• Assists in the evaluation of departmental systems, makes recommendations for process improvement strategies, and assists in their implementation.
• Assists with special events on and off site as assigned.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• High school diploma or equivalent certificate.
• Three years of experience in secretarial and/or administrative type office work preferably including experience in a corporate or executive office environment.
• Experience with office recordkeeping and reporting systems and administrative organization methods.
• Experience with Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, Publisher, and database programs.
• Experience performing data entry and database manipulations and retrieval work with high accuracy.
• Type 40 WPM with accuracy.
• Strong organizational skills and practices.
• Excellent administrative, interpersonal, and conflict management skills.
• Excellent interpersonal and conflict management skills with a strong ability to use tact.
• Excellent written and oral communication skills.
• Ability to pay strict attention detail. Ability to multitask, prioritize, and meet multiple deadlines with minimal direction in a fast-paced, detail-oriented environment.
• Ability to work with various groups of people with competing demands.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base in a variety of situations.
• Ability to effectively deal with members of all departments to ensure cooperation in finalizing tasks.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by e-mail, and by telephone.
• Ability to operate a computer and remain in a stationary position for long periods of time.
• Ability to manipulate data for program purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to position self for purposes of filing. Ability to lift up to 20 pounds.
• Ability to travel locally to meetings and seminars.
• Ability to perform detailed work requiring concentrated effort.
• Ability to work in a moderately noisy, open environment.

Salary range starts at $19.03 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: AA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Assistant Director - OLF/LSP

We are looking to fill the position that will work with the Director to achieve the objectives of the Oregon Law Foundation (OLF), the Legal Services Programs (LSP), and other access to justice initiatives. If this position speaks to your passion and experience, we encourage you to apply.

Responsibilities include the following.

• Works with the Executive Director (ED) to manage the day-to-day operations of the OLF and the LSP within policy guidelines set by the OLF Board, the Oregon State Bar’s (OSB) Chief Executive Officer/Executive Director, and the Board of Governors (BOG). These guidelines include the OLF Bylaws, the OLF Policies and Procedures, and the LSP Standards and Guidelines.
• Coordinates, collaborates, and participates in developing and maintaining effective communication with a broad constituency to further the OLF’s revenue enhancement efforts and develop good relationships with outside organizations and entities that impact access to justice to low-income Oregonians.
• Assists the ED in the oversight and monitoring of established standards and guidelines for legal services providers. This includes overseeing the collection of data, the analyzing and reporting of data, and conducting the research to develop effective methods of evaluation and the effective and efficient delivery of legal services.
• Responsible for the development and implementation of the Pro Bono Program by facilitating and encouraging the provision of volunteer pro bono service by attorneys through efforts rising from the OSB committees, OSB sections, or other pro bono committees that influence the OSB pro bono program.
• Supports access to justice initiatives spearheaded by the OSB or OLF. This includes research, development of policy, writing minutes and reports, and other support of committees and task forces.
• Coordinates and oversees the grant-making process to ensure compliance with grant requirements and effective delivery of grant-related programs and services.
• Collaborates with the ED and national network of access to justice professionals to share resources and best practices.
• Writes and produces communications tools for the public, including the annual report and other publications and reports as needed.
• Designs, writes, manages, and maintains website content.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Graduation from a four-year college or university with a BA or BS degree in a related field. JD preferred. 
• Two years progressively responsible experience in program administration in a non-profit or legal environment to include program planning, administration, evaluation, and budgeting.
• Knowledge of non-profit organizations including board support, fiscal management, grant management, and revenue enhancement.
• Demonstrated experience and commitment to social justice issues.
• Experience in the legal field including legal service delivery and working with justice system programs such as indigent or low-income legal programs strongly desired.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Database program experience desired.
• Excellent interpersonal and conflict management skills with strong ability to listen and use tact.
• Excellent written and oral communication skills.
• Excellent presentation and public speaking skills before large and small groups helpful.
• Ability to perform as a public speaker before large and small groups.
• Ability to travel overnight, inside and outside Oregon, for meetings and seminars.

The minimum for this salary range is $5,941 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: AD
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Director of Diversity & Inclusion

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. Located in Tigard, OSB is located just south of Portland retaining all the beauty of the Pacific Northwest while avoiding the hustle and bustle of downtown Portland.

Essential Duties include the following:

• Provides leadership in shaping the strategic direction for OSB efforts around advancing diversity and inclusion with the Oregon bench and bar. Facilitates the creation and implementation of an action plan to further OSB diversity and inclusion goals set by the BOG.
• Develops, oversees, and evaluates programs of the department, ensuring they are in line with the mission and goals of the OSB and are run as efficiently and effectively as possible.
• Responsible for day-to-day operations of the department within policy guidelines set by the Chief Executive Officer/Executive Director and the Board of Governors. Develops the long- and short-range plans for the department. Held accountable largely on the basis of results through the program measurement process.
• Serves as liaison to the Advisory Committee on Diversity and Inclusion and to the Diversity Section Executive Committee. Collaborates with these committees and provides guidance, leadership, and support for their work to further OSB diversity and inclusion goals.
• Cultivates and maintains relationships with internal and external stakeholders as necessary to advance OSB diversity and inclusion goals.
• Identifies and recommends to bar staff and the BOG best practices for advancing diversity and inclusion within the bench and bar.
• Serves as a professional resource for bar members on the topic of diversity and inclusion, promoting best practices and providing information and training.
• Facilitates meetings of the Diversity Action Committee.
• Supervises staff of the Diversity & Inclusion Department including, but not limited to, recruitment, hiring, training, retention, scheduling, coaching, and reviewing work and evaluating performance. Makes recommendations to the Chief Executive Officer/Executive Director on employment and termination of staff.
• Develops annual budget for the department with approval of the Chief Executive Officer/Executive Director and monitors all revenue and expenditures. Develops and implements a plan to supplement the department budget as needed to support diversity and inclusion programs.
• Fosters cooperation and teamwork among program staff and with other bar departments. Promotes customer service orientation toward members and other recipients of program services.
• Represents the OSB and its work to promote diversity and inclusion at the national, state and local levels.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work

• A BA or BS degree in a related field.  Advanced degree in a related field (e.g., law, business, diversity leadership) helpful, but not required.
• Five years of increasingly responsible experience in planning, developing, administering, evaluating, and budgeting for diversity, equity and inclusion initiatives and programs serving multiple stakeholders. 
• Supervisory experience to include personnel selection, evaluation, and coaching.
• Experience with strategic planning and implementation.
• Demonstrated ability to build constructive and collaborative working relationships with and among various interest groups.
• Excellent interpersonal and conflict resolution skills with demonstrated ability to listen, use tact, and facilitate conversations among various interest groups around diversity, equity, inclusion, implicit bias, and cultural competency issues.
• Experience designing and presenting educational and training sessions on implicit bias, cultural competency, or other topics related to diversity, equity, and inclusion.
• Experience developing and cultivating charitable gifts and donations.
• Familiarity with the legal system, the legal profession, and/or legal education helpful.
• Exceptional written and oral communication skills. Ability to communicate to a broad constituency with effective public speaking and public relations skills before large and small groups.

Salary will be determined depending on experience. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below.

(please note: building location directions here):

Director of Human Resources
Attention: DDI
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Public Affairs Administrative Assistant

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and provide a variety of administrative and secretarial support for the Public Affairs program.

Responsibilities include the following.

• Serves as support to the Director of Public Affairs (Director) and the Public Affairs program. Acts as a key resource and information contact for programs and projects in this area.
• Responsible for a broad scope of functions and tasks related to the preparation and handling of a variety of correspondence, documents, and reports requiring detailed knowledge of government structure, legislative process, and bar functions and procedures. Handles confidential and sensitive materials and records for the Public Affairs staff.
• Works with the Board of Governors (BOG) Appellate Screening Committee on judicial vacancies for the Court of Appeals and Supreme Court. This includes handling confidential candidate data, scheduling judicial interviews, and acting as the main contact when corresponding with candidate members and the Governor’s office.
• Assists the Director with the annual budget for Public Affairs including the forecasting of future cost of travel, events, and other key expenditures of the Director and the Public Affairs Attorneys. Monitors and processes all expenditures.
• Coordinates and organizes the internal functions of the Public Affairs Department including maintaining databases, data analysis, and data management. Works with Creative Services to design and prepare both internal and external communication and marketing pieces for Public Affairs.
• Plans and coordinates events, on and off site, as assigned by the Director and Public Affairs Attorneys. Assistance includes transporting supplies, and equipment set up and breakdown.
• Proofreads and formats internal and external correspondence as well as formats and prepares the OSB Legislation Highlights Publication with internal links for web distribution.
• Assists the Director and staff attorneys with increasing the effective participation of bar representatives and bar groups in governmental processes by assisting with the review, research, and communication on issues involving the legal profession, justice system, and the practice of law.
• Assists with supporting the work of bar groups, sections, committees, task forces, and local bar committees, including intake of assignments of new matters; preparation and distribution of agenda materials; file maintenance; and data and preparation of reports.
• Responds to formal and informal requests for information, research materials, and project development suggestions from bar volunteers and others.
• Maintains and updates content on the Public Affairs website and other social media accounts, including Facebook, as well as develops and implements contact and design of websites for the Judicial Administration Committee, Oregon eCourt Implementation Task Force, Citizens’ Campaign for Court Funding, and others as assigned. Develops content for OSB Judicial Vacancy information materials and webpage. Contributes to the production of the department’s monthly newsletter, the Capitol Insider.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• High school diploma or equivalent, supplemented by at least some additional completed course work in college or business school.
• Five years of progressively responsible experience in secretarial or administrative type office work preferably including experience in a corporate or executive office environment.
• Two years administrative experience in a legislative or judicial system preferred.
• Experience working in a confidential environment preferred. Experience with all aspects of secretarial and clerical work including typing, computer network skills, file organization, maintenance of supplies, and mass mailings.
• Experience with office recordkeeping and reporting systems, financial recordkeeping systems, and administrative organization methods.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word (including mail merge), Excel, and Outlook. Familiarity with Access and database manipulation desired.
• Ability to type 60 WPM with accuracy.

Salary range starts at $22.03 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: PA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Referral and Information Services Assistant - Bilingual - Spanish and English

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the English-speaking and Spanish-speaking public.

Responsibilities include the following.

• Provides professional customer service while conducting confidential and sensitive bilingual, Spanish and English, telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
• Uses custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
• Performs clerical and secretarial work necessary to support the referral programs.
• Handles referral requests from members of the public requesting legal assistance via e-mail, telephone, in person, and in writing.
• Exhibits professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals.
• Screens Modest Means applications for client eligibility based on income and case type.
• Performs additional clerical and support work for the Member and Public Services Department when needed.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Graduation from high school or an equivalent GED certificate.
• At least one year of college, business, or secretarial school desirable.
• Ability to fluently speak, write, and read Spanish and English.
• Experience managing difficult people in person or over the telephone.
• Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
• Experience with high-volume telephone work preferred.
• Experience with the justice system and social service networks serving the state preferred.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred. Ability to perform advanced database operations.
• Ability to type 40 WPM with accuracy.
• Excellent interpersonal, communication, and conflict resolution skills. 
• Ability to use independent judgment in determining an appropriate course of action for a referral and sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by e-mail, and by telephone.
• Ability to manipulate data for program purposes and typing. Ability to position self for purposes of filing.
• Ability to use standard office equipment and computer peripherals.
• Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
• Ability to work in a moderately noisy, open environment.

Salary range starts at $16.43 per hour plus $.80 per hour additional bilingual skills premium. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer