Oregon State Bar Job Opportunities
Administrative Assistant - Part Time
The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to provide a variety of administrative, financial, secretarial, and clerical support for the Oregon Law Foundation (OLF) and Legal Services Programs (LSP).
Essential Duties include the following:
- Coordinates and organizes the internal functions of the OLF and the LSP including preparing and handling a variety of correspondence, documents and reports, recordkeeping, maintaining data bases, data analysis, data management, designing marketing materials, and internal support services.
- Coordinates all board and committee meetings for the OLF and the LSP. Assists with preparation of material for meetings including draft agendas. Attends all OLF board and committee meetings for the purpose of preparing draft minutes and assisting the department with follow-up items. Provides task-specific support to the OLF, LSP, Pro Bono Program, and related committees and task forces.
- Supports the budget process for both the OLF and LSP and monitors expenses. Interfaces with the OLF’s bookkeepers to coordinate and submit the information needed to create timely financial records for the OLF. Serves as the staff contact for the independent auditing firm during the OLF’s annual audit.
- Plans and coordinates events, on and off site, includes transporting supplies, and equipment set up and breakdown.
- Coordinates the OLF grant application process. Performs grant management tasks throughout the year such as reviewing reports and compiling information for the OLF and LSP.
- Maintains and updates content on the LSP and OLF websites.
- Supports department staff by coordinating travel arrangements, ordering office supplies, and acting as a liaison to the IT Department to ensure that computer and technological needs of the programs are met.
- Assists in the evaluation of departmental systems, makes recommendations for process improvement strategies, and assists in their implementation.
- Models behavior that values diversity and incorporates inclusive and culturally competent practices.
Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:
- A two-year degree focused on a business-related field.
- Three years of experience as an administrative assistant preferably including experience in a corporate or executive office environment.
- Experience with office recordkeeping and reporting systems and administrative organization methods.
- Experience with Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, Publisher, and PowerPoint. Experience with Adobe Acrobat Pro. Ability to become familiar with OSB-specific programs and software.
- Experience with database programs. Experience performing data entry and database manipulations and retrieval work with high accuracy.
- Type 40 WPM with accuracy.
- Ability to travel locally to meetings and seminars.
- Ability to lift up to 20 pounds for purposes of setting up for special events on or off site.
For this salary range, the minimum is $23.37 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
Send resume with a cover letter to our mailing address
below
(please note: building location
directions here):
Director of Human Resources
Attention: AA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer
Bulletin Editor
We are looking for someone to plan, develop, edit, and manage content of the OSB’s membership magazine, the Bulletin.
Essential Duties include the following:
- Works with bar leadership and staff to determine editorial direction of the Bulletin; works extensively with OSB member contributors, including an editorial advisory committee, to develop story and articles ideas.
- Manages and coordinates the preparation, scheduling and tracking of all content for timely distribution of a high-quality publication in print and online formats.
- Maintains quality of editorial content; works regularly with outside contributors and freelancers, editing their work and providing guidance on content requirements, style, and the publications process.
- Coordinates with the Creative Services staff on design and production, including selection of cover art, story illustrations and overall design.
- Responsible for day-to-day operations associated with the Bulletin within policy guidelines; recommends policies and procedures to the Director of Communications and Public Services in the area of publications.
- Assigns and reviews the Bulletin-related work of the department’s Associate Editor and Administrative Assistant – Communications as well as contract writers and editors.
- Coordinates other bar publications projects as needed; provides editing and proofreading assistance on miscellaneous bar projects as assigned.
- Models behavior that values diversity and incorporates inclusive and culturally competent practices.
Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:
- Graduation from a four-year college or university with a degree in journalism or a related field; graduation from an accredited law school or experience in the legal field preferred.
- Seven years of experience as an editor, preferably involving periodicals and use of AP Style.
- Experience with research, writing, editing, copyediting, and proofreading.
- Knowledge of production, design, and publication management, including program planning and evaluation.
- Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Experience with Adobe InCopy.
For this salary range, the minimum is $5,712 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
Send resume with a cover letter to our mailing address
below
(please note: building location
directions here):
Director of Human Resources
Attention: BE
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer
Diversity & Inclusion External Coordinator
We are looking for someone to provide external support for the Director of Diversity & Inclusion (Director) and the department and serve as a representative and liaison on behalf of the department to external stakeholders who currently partner with the Diversity & Inclusion (D&I) Department.
Essential Duties include the following:
- Promotes and advertises D&I’s ongoing diversity and partnership programs, and diversity events to external stakeholders.
- Develops, coordinates, and refines department procedures to effectively plan and administer the pipeline, employment, scholarship, and mentorship programs.
- Works with the Director, Advisory Committee on Diversity & Inclusion (ACDI), and other external stakeholders in developing, planning, and implementing new programs and events that help achieve the OSB’s diversity goals.
- Plans, coordinates, and participates in other events, on and off site as assigned to include assisting with transporting supplies and equipment, set up, and breakdown of events.
- Informs and provides resources to students, recent law graduates, new attorneys, and attorneys in transition regarding law school, the bar exam, job search strategies, career options, and related resources.
- Participates as a mentor in formal mentorship programs with outside organizations, and develops informal mentorship relationships with prospective law students, current law students, law school graduates, and new attorneys.
- Maintains D&I’s positive existing relationships with Oregon colleges and law schools, students and student groups, specialty bar associations, OSB sections and committees, and diverse community organizations. Collaborates with these groups to develop or coordinate partnership programs related to diversity.
- Attends after-hours networking, meeting, fundraising, and other diversity-related events as a representative of the OSB.
- Gives presentations to law school groups, legal employers, students in the law school pipeline, and others regarding OSB diversity programs and initiatives.
- Collaborates with the Director and the national network of bar association diversity professionals to share resources and best practices. Assists with strategies for sourcing and retaining diverse employees for employers in the legal field.
- Participates in ongoing training and development to identify best practices and enhance cultural competency.
- Works to oversee preparation and distribution of informational and marketing materials. Composes correspondence, reports, letters, memoranda, publications, and pamphlets. Produces department newsletter for D&I stakeholders and constituents.
- Models behavior that values diversity and incorporates inclusive and culturally competent practices.
Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:
- Bachelor’s degree from an accredited four-year college or university. JD degree required and licensed to practice law preferred. Two years of experience in the programming aspects of diversity and inclusion, affirmative action, and access and equity events. Experience with integration and orientation programming for minority, historically underrepresented, and low socio-economic populations desired.
- Experience making presentations and conducting training addressing diversity and inclusion to small and large groups.
- Experience with data analysis, program assessment, and performance measurements and evaluation.
- Experience working directly with diverse individuals and constituents. Experience working with students in an education environment preferred.
- Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods. Experience with bookkeeping, or budget preparation and management.
- Knowledge of law school requirements, success strategies for passing the bar exam, and career opportunities for lawyers.
- Experience with event planning and conference management preferred.
- Demonstrated passion for and commitment to diversity and inclusion preferably in the legal field.
- Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, PowerPoint, and Access. Experience with database management programs.
For this salary range, the minimum is $28.44 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
Send resume with a cover letter to our mailing address
below
(please note: building location
directions here):
Director of Human Resources
Attention: EC
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer
Referral and Information Services Assistant
The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the public.
Responsibilities include the following.
- Provides professional customer service while conducting confidential and sensitive telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
- Uses custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
- Performs clerical and secretarial work necessary to support the referral programs.
- Handles referral requests from members of the public requesting legal assistance via email, telephone, in person, and in writing.
- Exhibits professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals.
- Screens Modest Means applications for client eligibility based on income and case type.
- Performs additional clerical and support work for the Member and Public Services Department when needed.
Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:
- Graduation from high school or an equivalent GED certificate.
- At least one year of college, business, or secretarial school desirable.
- Experience managing difficult people in person or over the telephone.
- Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
- Experience with high-volume telephone work preferred.
- Experience with the justice system and social service networks serving the state preferred.
- Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred. Ability to perform advanced database operations.
- Ability to type 40 WPM with accuracy.
- Excellent interpersonal, communication, and conflict resolution skills.
- Ability to use independent judgment in determining an appropriate course of action for a referral and sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
- Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
- Commitment to the concept of teamwork and cross-responsibility within a department.
- Ability to communicate in person, in writing, by email, and by telephone.
- Ability to manipulate data for program purposes and typing. Ability to position self for purposes of filing.
- Ability to use standard office equipment and computer peripherals.
- Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
- Ability to work in a moderately noisy, open environment.
Salary range starts at $16.84 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
Send resume with a cover letter to our mailing address
below
(please note: building location
directions here):
Director of Human Resources
Attention: RIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer
Referral and Information Services Assistant - Bilingual - Spanish and English
The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the English-speaking and Spanish-speaking public.
Responsibilities include the following.
- Provides professional customer service while conducting confidential and sensitive bilingual, Spanish and English, telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
- Uses custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
- Performs clerical and secretarial work necessary to support the referral programs.
- Handles referral requests from members of the public requesting legal assistance via email, telephone, in person, and in writing.
- Exhibits professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals.
- Screens Modest Means applications for client eligibility based on income and case type.
- Performs additional clerical and support work for the Member and Public Services Department when needed.
Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:
- Graduation from high school or an equivalent GED certificate.
- At least one year of college, business, or secretarial school desirable.
- Ability to fluently speak, write, and read Spanish and English.
- Experience managing difficult people in person or over the telephone.
- Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
- Experience with high-volume telephone work preferred.
- Experience with the justice system and social service networks serving the state preferred.
- Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred. Ability to perform advanced database operations.
- Ability to type 40 WPM with accuracy.
- Excellent interpersonal, communication, and conflict resolution skills.
- Ability to use independent judgment in determining an appropriate course of action for a referral and sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
- Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
- Commitment to the concept of teamwork and cross-responsibility within a department.
- Ability to communicate in person, in writing, by email, and by telephone.
- Ability to manipulate data for program purposes and typing. Ability to position self for purposes of filing.
- Ability to use standard office equipment and computer peripherals.
- Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
- Ability to work in a moderately noisy, open environment.
Salary range starts at $16.84 per hour plus $.80 per hour additional bilingual skills premium. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
Send resume with a cover letter to our mailing address
below
(please note: building location
directions here):
Director of Human Resources
Attention: RISB
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer