Oregon State Bar Job Opportunities

Administrative Assistant

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to provide a variety of administrative, financial, secretarial, and clerical support for the Oregon Law Foundation (OLF) and Legal Services Programs (LSP).

Essential Duties include the following:

• Coordinates and organizes the internal functions of the OLF and the LSP including preparing and handling a variety of correspondence, documents and reports, recordkeeping, maintaining data bases, data analysis, data management, designing marketing materials, and internal support services.
• Coordinates all board and committee meetings for the OLF and the LSP. Assists with preparation of material for meetings including draft agendas. Attends all OLF board and committee meetings for the purpose of preparing draft minutes and assisting the department with follow-up items. Provides task-specific support to the OLF, LSP, Pro Bono Program, and related committees and task forces.
• Supports the budget process for both the OLF and LSP and monitors expenses. Interfaces with the OLF’s accountants to coordinate and submit the information needed to create timely financial records for the OLF. This includes reconciling the finances monthly to assure accuracy. Serves as the staff contact for the independent auditing firm during the OLF’s annual audit. Manages any fiscal sponsorships the OLF administers.
• Coordinates the OLF grant application process. Performs grant management tasks throughout the year such as reviewing reports and compiling information for the OLF and LSP.
• Maintains and updates content on the LSP and OLF websites.
• Supports department staff by coordinating travel arrangements, ordering office supplies, and acting as a liaison to the Information Technology Department to ensure that computer and technological needs of the programs are met.
• Assists in the evaluation of departmental systems, makes recommendations for process improvement strategies, and assists in their implementation.
• Assists with special events on and off site as assigned.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• A two-year degree focused on a business-related field to include various accounting courses.
• One year of experience in a bookkeeping or accounting function.
• Three years of experience as an administrative assistant preferably including experience in a corporate or executive office environment.
• Experience with office recordkeeping and reporting systems and administrative organization methods.
• Experience with Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, Publisher, and PowerPoint. Experience with Adobe Acrobat Pro. Ability to become familiar with OSB-specific programs and software.
• Experience with database programs. Experience performing data entry and database manipulations and retrieval work with high accuracy.
• Type 40 WPM with accuracy.
• Ability to travel locally to meetings and seminars.
• Ability to lift up to 20 pounds for purposes of setting up for special events on or off site.

For this salary range, the minimum is $23.37 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: AA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Assistant General Counsel and Client Assistance Office Attorney

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to respond to inquiries concerning the conduct of attorneys and determine appropriate initial disposition for those inquiries.

Essential Duties include the following:

• Receive and review inquiries concerning the conduct of attorneys. Analyze facts and legal issues to determine whether misconduct may have occurred and exercise discretion to dismiss matters or refer for further investigation. Provide legal analysis and advice to the bar regarding inquiries and related issues.
• Issue written opinions regarding inquiries.
• Respond to telephone contacts from the public.
• To the extent possible and as resources permit, assist clients and lawyers to resolve issues not involving misconduct.
• Serve as back-up to provide telephone ethics assistance to members as needed.
• Responsible for coordination or oversight of specific program functions as assigned.
• Speak and write on ethics issues for continuing legal education (CLE) programs and Oregon State Bar (OSB) publications.
• Assist in development of long- and short-range plans, policies, and procedures for the Client Assistance Office (CAO).
• Model behavior and provide leadership that values diversity and incorporates inclusive and culturally competent practices.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Graduation from an accredited law school. Active membership in the Oregon State Bar.
• Four years of legal experience, preferably in Oregon, in a government or private practice involving civil litigation.
• Experience managing a high-volume caseload.
• Knowledge of legal ethics rules and experience in resolving legal ethics issues helpful.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, and database programs. Ability to become familiar with OSB-specific programs and software. Ability to type 40 WPM with accuracy.
• Excellent skills in legal analysis, legal research, and writing.
• Excellent written and oral communication skills. Ability to express complex ideas and summarize information orally and in writing in clear, concise, and plain language.
• Excellent interpersonal and conflict management skills with strong ability to listen and use tact.
• Excellent presentation and public speaking skills before large and small groups.
• Strong organizational skills with ability to multitask, prioritize, and meet and exceed timelines and deadlines in a detail-oriented, fast-paced environment. Strong time management skills.
• Ability to work independently analyzing legal issues and concepts. Strong self-motivation skills requiring minimal supervision.
• Ability to exercise professional demeanor and a consistently high level of customer service for a potentially demanding customer base in a variety of situations. Ability to work with various groups or individuals with conflicting demands.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Client Assistance Office and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
• Ability to perform as a public speaker before large and small groups of people.
• Ability to work in a moderately noisy, open environment.
• Ability to travel overnight, inside and outside Oregon, for meetings and seminars.

For this salary range, the minimum is $6,954 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: CAO
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Business Systems Analyst and Project Manager

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to provide organization-wide analysis and support of business processes for departments, systems, and users and manage projects through successful completion.

Essential Duties include the following:

• Maintain knowledge and understanding of Oregon State Bar (OSB) program objectives, operational functions, and inter-department relationships.
• Assist departments in evaluating the process and business requirements and, where appropriate, identify new processes and systems to enhance operations and outcomes. Perform cost-benefit and return on investment analyses to aid management in making implementation decisions. Develop strategies and prototypes for implementation.
• Research and recommend software products, software development, or other tools to support and implement new or improved processes and/or requirements; recommend the selection and purchase of technology or software to standardize and maintain new or improved processes and systems.
• Collaborate with the Information Technology (IT) Department to propose and design solutions that meet the needs and requirements of the end users. For custom software solutions, create models, specifications, diagrams, and charts to provide direction to software developers; act as the liaison between end users, IT, and software developers in the coordination, development, and deployment of projects.
• Manage projects, including the budget, from initiation through implementation including planning, analysis, and design development and drive projects to successful and timely completion.
• Develop and maintain complete and current documentation and user guides for new or modified processes and workflows.
• Communicate changes, enhancements, and modifications to management and staff, so issues, solutions, and impact on other departments or end users are understood.
• Models behavior and provides leadership that values diversity and incorporates inclusive and culturally competent practices.
• Provide back-up for network administration, desktop support, and hardware and software troubleshooting.
• Assist in planning for data processing systems integration, implementation, and expansion.  Assist in the acquisition and installation of hardware and software.
• Participate with IT to provide technical training to individual employees and in organized classroom settings.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Bachelor's degree from an accredited college oruniversity with emphasis in Computer Science, Business Administration, or a related field.
• Four years practical experience as a business engineering analyst, project manager, or process consultant. Experience to include managing the delivery of information or technology solutions; applying technical and analytical knowledge to analyze and solve business and individual user problems and needs; and developing solutions regarding processes, applications, and equipment for efficient organizational business processes in interdepartmental, functional work environments.
• Knowledge of principles, practices, and methods of business processes including finance, human resources, and project systems. Knowledge of principles, practices, and techniques of technical processes including software system design, development, and programming; software installation and support; and web page administration. Knowledge of how legacy and web-based systems interface with each other.
• Knowledge of MS SQL, HTML, relational databases, SharePoint administration, Microsoft Project, O365, Crystal Reports, and database design. Knowledge of Microsoft desktop and server operating systems, Microsoft Exchange, and IIS.
• Experience in assessing training needs and planning, developing, and presenting staff training.
• Demonstrated evidence of continuous learning related to new technologies, systems, and processes.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with advanced expertise in Word, Excel, Outlook, and Access. Ability to become familiar with OSB-specific programs and software.
• Ability to type 40 WPM with accuracy.
• Excellent written and oral communication skills, to include technical writing. Ability to express complex ideas and summarize information orally and in writing in clear, concise, and plain language.
• Excellent interpersonal and conflict management skills with strong ability to listen and use tact.
• Excellent presentation and public speaking skills before large and small groups.
• Strong organizational and time management skills.
• Demonstrated critical thinking, negotiation, facilitation, consulting, problem solving, decision making, and analytical skills.
• Strong self-motivation skills requiring minimal supervision. Ability to balance independent and team-oriented work.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced, detail-oriented environment.
• Ability to exercise a professional demeanor and a consistently high level of internal and external customer service for a potentially demanding customer base in a variety of situations. Ability to work with various groups or individuals with conflicting demands.
• Ability to creatively, timely, and effectively resolve complex problems.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Information Technology Department and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
• Ability to communicate in person, in writing, by email, and by telephone.
• Ability to operate a computer for long periods of time.
• Ability to remain in a stationary position for prolonged periods of time.
• Ability to manipulate data for program and budgetary purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to maintain focus and perform detailed work requiring concentrated effort for long periods of time.
• Ability to travel overnight, inside and outside Oregon, to meetings and seminars.
• Ability to perform as a public speaker before large and small groups of people.
• Ability to work in a moderately noisy, open environment.
• Ability to lift up to 40 pounds.
• Ability to work with electrical wiring.
• Ability to position self for working on computer equipment located on the floor and under work areas.

For this salary range, the minimum is $5,436 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: BA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Referral and Information Services Assistant

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the public.

Responsibilities include the following.

• Provides professional customer service while conducting confidential and sensitive telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
• Uses custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
• Performs clerical and secretarial work necessary to support the referral programs.
• Handles referral requests from members of the public requesting legal assistance via email, telephone, in person, and in writing.
• Exhibits professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals.
• Screens Modest Means applications for client eligibility based on income and case type.
• Performs additional clerical and support work for the Member and Public Services Department when needed.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Graduation from high school or an equivalent GED certificate.
• At least one year of college, business, or secretarial school desirable.
• Experience managing difficult people in person or over the telephone.
• Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
• Experience with high-volume telephone work preferred.
• Experience with the justice system and social service networks serving the state preferred.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred. Ability to perform advanced database operations.
• Ability to type 40 WPM with accuracy.
• Excellent interpersonal, communication, and conflict resolution skills. 
• Ability to use independent judgment in determining an appropriate course of action for a referral and sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by email, and by telephone.
• Ability to manipulate data for program purposes and typing. Ability to position self for purposes of filing.
• Ability to use standard office equipment and computer peripherals.
• Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
• Ability to work in a moderately noisy, open environment.

Salary range starts at $16.84 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Referral and Information Services Assistant - Bilingual - Spanish and English

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the English-speaking and Spanish-speaking public.

Responsibilities include the following.

• Provides professional customer service while conducting confidential and sensitive bilingual, Spanish and English, telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
• Uses custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
• Performs clerical and secretarial work necessary to support the referral programs.
• Handles referral requests from members of the public requesting legal assistance via email, telephone, in person, and in writing.
• Exhibits professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals.
• Screens Modest Means applications for client eligibility based on income and case type.
• Performs additional clerical and support work for the Member and Public Services Department when needed.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Graduation from high school or an equivalent GED certificate.
• At least one year of college, business, or secretarial school desirable.
• Ability to fluently speak, write, and read Spanish and English.
• Experience managing difficult people in person or over the telephone.
• Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
• Experience with high-volume telephone work preferred.
• Experience with the justice system and social service networks serving the state preferred.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred. Ability to perform advanced database operations.
• Ability to type 40 WPM with accuracy.
• Excellent interpersonal, communication, and conflict resolution skills. 
• Ability to use independent judgment in determining an appropriate course of action for a referral and sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by email, and by telephone.
• Ability to manipulate data for program purposes and typing. Ability to position self for purposes of filing.
• Ability to use standard office equipment and computer peripherals.
• Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
• Ability to work in a moderately noisy, open environment.

Salary range starts at $16.84 per hour plus $.80 per hour additional bilingual skills premium. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RISB
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer