Oregon State Bar Job Opportunities

CLE Seminars Program and Event Assistant

We are looking for someone to provide for the preparation, coordination, and execution of Continuing Legal Education (CLE) event logistics and administrative duties. Provide customer service and technical assistance for all Oregon State Bar (OSB) CLE seminars and transactions, including registrations and products, Legal Publications products, and other OSB events and products.

What you will do:

• Set up online registration for sections using CLE registration services.
• Provide regular backup for the OSB receptionist lunch and breaks.
• Coordinate seminar preparation and post-seminar tasks.
• Assist customers with seminar registration and product selection questions; timely respond via phone and email. Direct questions to appropriate CLE Seminars staff or other OSB staff as appropriate. Direct non-CLE questions to appropriate OSB staff.
• Provide technical assistance for accessing OSB live virtual seminars and on-demand products. Facilitate technical assistance for educational partner seminars and products.
• Assist with seminar preparation, registration, attendee questions, and clean up for in-person seminars.
• Process phone, electronic, and mail transactions by entering payment data directly into the OSB’s association management system (AMS).
• Enter and retrieve customer information using the OSB’s AMS and customized databases.
• Place customer hard media product orders with the OSB Copy Center; monitor order volume and fulfillment; assist Copy Center staff with hard media duplication as needed. Place excess hard media orders with designated vendor. Maintain inventory of hard media supplies for CLE Seminars products. Recycle or otherwise dispose of outdated inventory and packaging.
• Create email lists and send marketing notices as requested using the OSB’s customer engagement platform.
• Participate in the OSB Hunt Group phone queue as requested.
• Provide support as needed for a variety of tasks for CLE Seminars and Equity and Professional Development staff, including sales and event reports.
• Order office supplies for the department.
• Model behavior that values diversity and incorporates inclusive and culturally competent practices.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

• High school diploma or equivalent certificate supplemented by at least two completed semesters of college level, business-related course work.
• Two years of experience in an administrative role. Experience in registration-based events and in a business meeting planning capacity helpful and not required.
• Demonstrated knowledge of recognizing and acting upon opportunities to provide good customer service and a good customer experience.
• Demonstrated ability to compose original communications and reply to business correspondence, inquiries, solicitations, and complaints in a variety of print and electronic formats, including letters, email, and forms.
• Demonstrated knowledge of the Microsoft O365 Office Suite in a Microsoft Windows environment with particular emphasis on Word (including mail merge), Excel, Outlook, and PowerPoint. Experience with membership management database entry, retrieval, and manipulation helpful and not required. Ability to become familiar with OSB-specific programs and software.
• Ability to type 50 WPM with accuracy.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
• Ability to handle a high volume of calls and email while consistently exercising a professional demeanor and exemplary customer service.
• Excellent problem-solving skills in a variety of event and administrative situations. Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Ability to pay strict attention to detail.
• Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
• Ability to exercise sound judgment in keeping with the policies and objectives of the CLE Seminars department, the Office of Equity and Professional Development, and the Oregon State Bar.
• Ability to arrive punctually at all events early in the morning. Ability to remain at some events until early evening.
• Ability to reliably transport seminar equipment and material to offsite seminar locations.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, electronically (email and video conferencing), and by telephone.
• Ability to be punctual and adhere to a firm attendance schedule.
• Ability to attend meetings and events outside regular work hours, including mornings, evenings, and weekends.
• Ability to operate a computer for long periods.
• Ability to remain in a stationary position for long periods.
• Ability to manipulate data for program and database purposes and for typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to lift and transport up to 40 pounds using appropriate transfer equipment to transport department equipment and supplies.
• Ability to travel overnight, inside and outside Oregon, to meetings, seminars, and events.
• Ability to position self for purposes of filing.
• Ability to work in an office and remotely as needed to include varied environments and locations.
• Ability to work in a moderately noisy, open environment or quiet enclosed office environment with low levels of in-person and staff customer contact.

For this non-exempt position, the salary is $25.00 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: CLE
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Diversity & Inclusion Specialist

We are looking for someone to support the Director of D&I and the D&I External Coordinator on D&I Department initiatives that meet the Oregon State Bar mission and goals; serves as a representative and liaison to internal and external stakeholders.

What you will do:

• Collaborate with the Coordinator to plan, support, and staff department programs and activities for internal and external stakeholders, including meetings, conferences, and other events.
• Coordinate department event and meeting logistics; attend department events for on-site set up, registration, monitoring, and other event tasks as needed. Represent the department and the OSB at meetings and events held by affinity groups and other external stakeholders, including law schools.
• Serve as the point of contact for internal and external requests for information; respond to a wide variety of requests.
• Maintain Director’s calendar for internal and external meetings and deadlines; schedule department and bar group meetings; send meeting invitations, reminders, and relevant documents to participants. Attend meetings and takes notes as needed.
• Coordinate public meeting notices and documents; take minutes in accordance with public meeting requirements.
• Collect, enter, and maintain department data in Excel and the OSB database program, including program and activity participation, demographics, and fundraising goals.
• Prepare regular reports for D&I programs, activities, and data.
• Process department expenses and revenue using OSB accounting software.
• Maintain department distribution contact lists.
• Monitor the department’s OSB website content and social media accounts; facilitate updates with relevant OSB staff, including posting events to the OSB website calendar.
• Process and maintain confidential information and application material.
• Participate in professional development education and activities.
• Model behavior that values diversity and incorporates inclusive and culturally competent practices.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

• Bachelor’s degree in business administration; management; diversity, equity, and inclusion; or related field required. JD helpful but not required.
• Two years recent experience providing administrative work in the field of diversity, equity, and inclusion. Demonstrated knowledge of administrative organization methods, budgeting, and record keeping and reporting systems.
• An understanding of diversity, equity, and inclusion principles and best practices.
• Demonstrated knowledge of work with a high degree of confidentiality.
• Demonstrated knowledge of business event planning and coordination.
• Demonstrated written and oral communication skills using in-person and virtual formats. Ability to compose original correspondence and communications.
• Demonstrated knowledge of accurate editing and proofreading skills.
• Demonstrated knowledge of the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, and PowerPoint. Demonstrated knowledge of database programs. Ability to become familiar with OSB-specific platforms and software.
• Ability to accurately type 50 words per minute.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands..
• Ability to exercise sound judgment in keeping with the policies and objectives of the Diversity & Inclusion Department, the Office of Equity and Professional Development, and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to work in varied environments and locations.
• Ability to travel overnight, inside and outside Oregon, to meetings, seminars, and events.
• Ability to attend meetings and events outside regular work hours, including mornings, evenings, and weekends.
• Ability to facilitate transportation of up to 20 pounds of meeting/event equipment and supplies using appropriate transfer equipment.

For this non-exempt position, the salary is $30.00 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: DIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Legal Publications Administrative Assistant

We are looking for someone to provide a variety of administrative, secretarial, clerical, marketing, and production support for the Legal Publications Department.

What you will do:

• Provide support to the Legal Publications Manager and other department staff by composing and typing a wide variety of reports and documents, filing, and other clerical tasks. Sort and distribute mail for department.
• Send e-mail reminder notices to authors, grants extensions within defined parameters, and provide status updates to editorial review boards on the progress of chapter submissions. Serve as administrative contact for authors and editorial review board members.
• Process and log all author submissions of outlines and chapters, and forward to editorial review boards.
• Create and update publication workbooks and schedules.
• Serve as liaison to indexing, copyediting, printing, and binder vendors. Upload files to file transfer protocol (FTP) site for printing vendor.
• Maintain printing history and book records, and monitor inventory of legal publications print books, binders, and binder inserts. Advise Legal Publications Manager when reprints are needed.
• Maintain supply of volunteer recognition materials and office supplies for the department. Support program activities and accounts payable by completing check requests and monitoring program expenses.
• Secure copyright and Library of Congress numbers for books.
• Update editor and author information in the Oregon State Bar (OSB) database.
• Provide customer service for BarBooks™, eBooks, and print books, including taking telephone orders; assisting members, nonmembers, and staff via telephone or in person with various service calls including publication and seminar transactions; processing standing orders; and processing paid accounts for BarBooks™.
• Set up all products and campaign codes in association management system (AMS) database; draft and post marketing copy and articles on Legal Publications blog; and coordinate and monitor the progress of marketing pieces. Collaborate with the OSB Creative Services Department and CLE Seminars Program as needed to carry out marketing campaigns. Participate in any relevant marketing meetings.
• Schedule delivery of e-marketing and print communications to target audiences. Use AMS database to create marketing distribution lists. Use appropriate software to send mass and targeted email marketing. Enter and retrieve customer information using the OSB’s AMS and customized databases.
• Provide backup for the CLE Service Center and OSB receptionist lunch and breaks as needed.
• Participate in the OSB Hunt Group phone queue as requested.
• Provide support as needed for a variety of tasks for Legal Publications and Equity and Professional Development staff.
• Serve as production back up as needed, including assisting with word processing and online posting of chapters and review of BarBooks™ materials for errors and broken links.
• Maintain digital and print archives of all print publications.
• Coordinate the departmental records retention process.
• Model behavior that values diversity and incorporates inclusive and culturally competent practices.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

• High school diploma or equivalent.
• Two years of experience in secretarial or administrative type office work.
• Demonstrated knowledge of data entry and data queries.
• Demonstrated knowledge of Microsoft O365 Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience to include macros and styles. Ability to become familiar with OSB-specific programs and software.
• Experience with electronic marketing concepts including website, email, and social media communications.
• Ability to type 60 WPM with accuracy.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to, understand, and manage difficult conversations.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Demonstrated written and oral communication skills using in-person and virtual formats.
• Demonstrated knowledge of editing and proofreading skills.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
• Ability to work independently, multitask, prioritize, and meet deadlines in a detail- oriented environment.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Legal Publications program, the Equity and Professional Development Department, and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by email, by telephone, and other communication media, e.g., video conferencing.
• Ability to operate a computer for long periods.
• Ability to position self for filing.
• Ability to manipulate data for program and database purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to proofread and edit, and review design and layout of written documents.
• Ability to maintain focus and perform detailed work requiring concentrated effort for long periods.
• Ability to remain in a stationary position and maintain focus for prolonged periods.
• Ability to work in a moderately noisy, open environment.
• Ability to travel, inside and outside Oregon, to meetings and seminars.
• Ability to work remotely as needed.

For this non-exempt position, the salary is $22.00 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: LP
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer