Oregon State Bar Job Opportunities

Business Systems Analyst and IT Project Manager

We are looking for someone to provide organization-wide analysis and support of business processes for departments, systems, and users and manage projects through successful completion.

Responsibilities include the following:

• Maintain knowledge and understanding of OSB program objectives, operational functions, and inter-department relationships.
• Assist departments in evaluating the process and business requirements and, where appropriate, identify new processes and systems to enhance operations and outcomes. Perform cost-benefit and return on investment analyses to aid management in making implementation decisions. Develop strategies and prototypes for implementation.
• Research and recommend software products, software development, or other tools to support and implement new or improved processes and/or requirements; recommend the selection and purchase of technology or software to standardize and maintain new or improved processes and systems.
• Collaborate with the Information Technology (IT) Department to propose and design solutions that meet the needs and requirements of the end users. For custom software solutions, create models, specifications, diagrams, and charts to provide direction to software developers; act as the liaison between end users, IT, and software developers in the coordination, development, and deployment of projects.
• Manage projects, including the budget, from initiation through implementation including planning, analysis, and design development and drive projects to successful and timely completion.
• Develop and maintain complete and current documentation and user guides for new or modified processes and workflows.
• Communicate changes, enhancements, and modifications to management and staff, so issues, solutions, and impact on other departments or end users are understood.
• Model behavior and provide leadership that values diversity and incorporates inclusive and culturally competent practices.
• Provide back up for network administration, desktop support, and hardware and software troubleshooting as directed.
• Assist in planning for data processing systems integration, implementation, and expansion.  Assist in the acquisition and installation of hardware and software.
• Participate with IT to provide technical training to individual employees and in organized classroom settings.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Bachelor's degree from an accredited college oruniversity with emphasis in Computer Science, Business Administration, or a related field.
• Certified Business Analyst Professional (CBAP) or Certified Scrum Product Owner (CSPO) preferred.
• PMI-BA® or BABOK Certification (ECBA) preferred.
• Four years of practical experience as a business engineering analyst, project manager, or process consultant. Experience to include managing the delivery of information or technology solutions; applying technical and analytical knowledge to analyze and solve business and individual user problems and needs; and developing solutions regarding processes, applications, and equipment for efficient organizational business processes in interdepartmental, functional work environments.
• Experience in assessing training needs and planning, developing, and presenting staff training.
• Knowledge of agile delivery methodologies as well as waterfall and agile project methodologies.
• Knowledge of principles, practices, and methods of business processes including finance, human resources, and project systems. Knowledge of principles, practices, and techniques of technical processes including software system design, development, and programming; software installation and support; and web page administration. Knowledge of how legacy and web-based systems interface with each other.
• Knowledge of MS SQL, HTML, relational databases, SharePoint administration, Microsoft Project, O365, Crystal Reports, Visio, JIRA, and database design. Knowledge of Microsoft desktop and server operating systems, Exchange Online, and IIS.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with advanced expertise in Word, Excel, Outlook, and Access. Ability to become familiar with OSB-specific programs and software.
• Demonstrated evidence of continuous learning related to new technologies, systems, and processes.
• Excellent written and oral communication skills, to include technical writing. Ability to express complex ideas and summarize information orally and in writing in clear, concise, and plain language.
• Excellent presentation and public speaking skills before large and small groups.
• Excellent interpersonal and conflict management skills with strong ability to listen and use tact.
• Strong organization and time management skills and practices.
• Demonstrated critical thinking, negotiation, facilitation, consulting, problem solving, decision making, and analytical skills.
• Ability to manage multiple projects, multitask, prioritize, and meet deadlines in a fast-paced, detail-oriented environment.
• Ability to exercise a professional demeanor and a consistently high level of internal and external customer service, both in person and by phone, for a potentially demanding customer base in a variety of situations.
• Ability to work with various groups or individuals with conflicting demands.
• Ability to work independently and in a team environment both efficiently and courteously.
• Ability to creatively, timely, and effectively resolve complex problems.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Information Technology Department and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
• Ability to communicate in person, in writing, by email, and by telephone.
• Ability to operate a computer for long periods of time.
• Ability to remain in a stationary position for long periods of time.
• Ability to manipulate data for program purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to maintain focus and perform detailed work requiring concentrated effort for long periods of time.
• Ability to travel overnight, inside and outside Oregon, to meetings and seminars.
• Ability to perform as a public speaker before large and small groups of people.
• Ability to work in a moderately noisy, open environment.
• Ability to lift up to 40 pounds.
• Ability to work with electrical wiring.
• Ability to position self for working on computer equipment located on the floor and under work areas.

Salary range minimum starts at $5,882 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: BA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Director of Diversity & Inclusion

We are looking for someone to provide leadership and oversight for the Oregon State Bar’s (OSB) initiatives and programs to advance diversity and inclusion within the legal profession.

Essential Duties include the following:

• Provide leadership in shaping the strategic direction for OSB efforts around advancing diversity and inclusion within the Oregon bench and bar. Facilitate the creation and implementation of an action plan to further OSB diversity and inclusion goals set by the Board of Governors (BOG).
• Develop, oversee, and evaluate programs of the department, ensuring they are in line with the mission and goals of the OSB and are run as efficiently and effectively as possible.
• Responsible for day-to-day operations of the department within policy guidelines set by the Chief Executive Officer (CEO) and the BOG. Develop the long- and short-range plans for the department. Held accountable largely on the basis of results through the program measurement process.
• Serve as liaison to the Advisory Committee on Diversity and Inclusion and to the Diversity Section Executive Committee. Collaborate with these committees and provide guidance, leadership, and support for their work to further OSB diversity and inclusion goals.
• Cultivate and maintain relationships with internal and external stakeholders as necessary to advance OSB diversity and inclusion goals.
• Identify and recommend to bar staff and the BOG best practices for advancing diversity and inclusion within the bench and bar.
• Serve as a professional resource for bar members on the topic of diversity and inclusion, promoting best practices and providing information and training.
• Facilitate meetings of the Diversity Action Council.
• Supervise staff of the Diversity & Inclusion Department including, but not limited to, recruitment, hiring, training, retention, scheduling, coaching, and reviewing work and evaluating performance. Make recommendations to the CEO on employment and termination of staff.
• Develop annual budget for the department with approval of the CEO and monitor all revenue and expenditures. Develop and implement a plan to supplement the department budget as needed to support diversity and inclusion programs.
• Foster cooperation and teamwork among program staff and with other bar departments. Promote customer service orientation toward members and other recipients of program services.
• Collaborate with and support other directors and managers on cross-departmental projects and issues.
• Responsible for identifying appropriate data points for measuring the performance of the Diversity & Inclusion Department and programs. Held accountable largely on the basis of results through the program measurement process.
• Represent the OSB and its work to promote diversity and inclusion at the national, state and local levels.
• Model behavior and provide leadership that values diversity and incorporates inclusive and culturally competent practices.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• A BA or BS degree in a related field.  Advanced degree in a related field (e.g., social justice, nonprofit administration) helpful, but not required. JD strongly preferred.
• Five years of increasingly responsible experience in planning, developing, administering, evaluating, and budgeting for diversity, equity and inclusion initiatives and programs serving multiple stakeholders. 
• Supervisory experience to include personnel selection, evaluation, and coaching.
• Experience with strategic planning and implementation.
• Demonstrated ability to build constructive and collaborative working relationships with and among various interest groups.
• Excellent interpersonal and conflict resolution skills with demonstrated ability to listen, use tact, and facilitate conversations among various interest groups around diversity, equity, inclusion, implicit bias, and cultural competency issues.
• Experience designing and presenting educational and training sessions on implicit bias, cultural competency, or other topics related to diversity, equity, and inclusion.
• Experience developing and cultivating charitable gifts and donations.
• Familiarity with the legal system, the legal profession, and/or legal education helpful.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Experience with database programs. Ability to become familiar with OSB-specific programs and software.
• Exceptional written and oral communication skills. Ability to communicate to a broad constituency with effective public speaking and public relations skills before large and small groups.
• Excellent organizational and time management skills and practices with ability to prioritize multiple activities and projects in a fast-paced, detail-oriented environment.
• Strong self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Ability to exercise professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations.
• Ability to exercise sound judgment in keeping with the policies and objectives of the department and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
• Ability to communicate in person, in writing, by e-mail, and by telephone.
• Ability to use standard office equipment and computer peripherals.
• Ability to perform as a public speaker, with or without using presentation software and equipment.
• Ability to travel overnight, inside and outside Oregon, to meetings and seminars.
• Ability to work in a moderately noisy, open environment.

For this position, the salary range is $7,814 to $8,970 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: DI
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Disciplinary Counsel and Director of Regulatory Services

We are looking for someone to be responsible for directing and overseeing the operations of the Oregon State Bar (OSB) admissions, disciplinary, and other regulatory programs.

Essential Duties include the following:

• Implements rules and regulations established by the Oregon Supreme Court, the Board of Governors, the State Professional Responsibility Board (SPRB), and the Board of Bar Examiners (BBX) in regard to lawyer admissions, discipline, and regulatory services. “Regulatory Services” includes the following regulatory programs: conditional admissions; regular and conditional reinstatements; probation and diversion monitoring; status changes; IOLTA reporting compliance; pro hac vice applications pursuant to UTCR 3.170; and arbitration certification filed under RPC 5.5(e).
• Responsible for oversight and performance of the day-to-day operations of Regulatory Services, Disciplinary Counsel, and Admissions departments and programs within policy guidelines set by the Chief Executive Officer and the Board of Governors.
• Ensures an appropriate, productive, and mutually respectful relationship between bar staff and the BBX, SPRB, and the Oregon Supreme Court.
• Directs investigative and prosecutorial phases of all disciplinary proceedings, in addition to handling individual caseload of disciplinary complaints and litigation.
• Provides legal advice and counsel to the SPRB in its determination of whether to authorize formal proceedings, dismiss, or negotiate settlement of a disciplinary matter.
• Makes appropriate recommendations for reinstatement and represents the bar in contested reinstatement and contested admission matters.
• Collaborates with and supports other directors and managers on cross-departmental projects and issues.
• Responsible for identifying appropriate data points for measuring the performance of Regulatory Services, Disciplinary Counsel, and Admissions departments and programs. Held accountable largely on the basis of results through the program measurement process.
• Responsible for Regulatory Services, Disciplinary Counsel, and Admissions records management and compliance under public records regulations, including timely response to requests from the General Counsel’s Office.
• Coordinates with other departments the curriculum development and presentation of Ethics School under BR 6.4.
• Develops annual budget for the Regulatory Services, Disciplinary Counsel, and Admissions departments and programs with approval of the Chief Executive Officer for submission to the Board of Governors and the Oregon Supreme Court; monitors all departmental revenues and expenditures. 
• Develops the long- and short-range plans for the Regulatory Services, Disciplinary Counsel, and Admissions departments and programs.
• Manages the Regulatory Services, Disciplinary Counsel, and Admissions departments and programs in a way that ensures a service orientation toward the public, members, and other recipients of department and program services, and that promotes cooperation and teamwork among the department and program staff.
• Models behavior and provides leadership that values diversity and incorporates inclusive and culturally competent practices.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Graduation from an accredited law school. Admission to practice law in Oregon with active membership in the Oregon State Bar, or the ability to be admitted through reciprocity within six months.
• Excellent legal skills with a thorough understanding of trial and appellate law. Seven years of increasingly responsible legal experience, at least five of which should be in private practice. Governmental, regulatory, and professional licensing legal experience preferred. Experience resolving legal ethics issues a plus.
• Five years of experience in program administration to include program planning, administration, and evaluation; budgeting; and employee selection, supervision, and evaluation. 
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Ability to become familiar with OSB-specific programs and software.
• Excellent written and oral communication skills.
• Excellent interpersonal and conflict management skills with strong ability to listen and use tact.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Regulatory Services, Disciplinary Counsel, and Admissions departments; the Oregon State Bar; and the Oregon Supreme Court.
• Strong organization and time management skills and practices.
• Demonstrated critical thinking, negotiation, facilitation, problem solving, decision making, and analytical skills.
• Ability to manage multiple projects, multitask, prioritize, and meet deadlines in a fast-paced, detail-oriented environment.
• Ability to exercise a professional demeanor and a consistently high level of internal and external customer service, both in person and by phone, for a potentially demanding customer base in a variety of situations.
• Ability to work with various groups or individuals with conflicting demands.
• Ability to work independently and in a team environment both efficiently and courteously.
• Commitment to the concept of and ability to foster teamwork and cross-responsibility within a department and between departments.
• Ability to communicate in person, in writing, by e-mail, and by telephone.
• Ability to operate a computer for long periods of time.
• Ability to remain in a stationary position for long periods of time.
• Ability to manipulate data for program and budgetary purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to maintain focus and perform detailed work requiring concentrated effort for long periods of time.
• Ability to travel overnight, inside and outside Oregon, to hearings, meetings, and seminars.
• Ability to work in a moderately noisy, open environment.
• Ability to perform as a public speaker before large and small groups of people.

For this salary range, the minimum is $10,101 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Discipline Legal Secretary

We are looking for someone to provide administrative and legal secretarial support for the Disciplinary Counsel’s office and related regulatory programs.

Essential Duties include the following:

• Supports three Assistant Disciplinary Counsel lawyers, as a legal secretary, by managing and processing a disciplinary caseload, including processing daily mail, photocopying, and filing.  Supports any and all other department lawyers as needed.
• Maintains litigation docket calendar, case tracking, and filing systems ensuring adherence to deadlines for all stages of the investigation, prosecution, and appeal process.
• Prepares wide variety of documents from dictation and written draft including correspondence, reports, State Professional Responsibility Board (SPRB) memos, pleadings, trial memoranda, and appellate briefs. Prepares form letters and initial drafts of correspondence and pleadings as appropriate.
• Assists with trial preparation, including preparation of subpoenas, maintaining contact with witnesses, arranging for service of documents, scheduling depositions, preparing exhibits for hearing, and preparing the record for submission in appeals. 
• Supports litigation and assists with trials as needed, including scheduling and preparing conference rooms for conferences, depositions, and hearings as appropriate.
• Manages filing systems and workflow strategies pertaining to assigned lawyers by demonstrating good time management and organizational skills.
• Ensures SPRB submissions are in the proper format and produced in a timely fashion for the regularly scheduled agendas.
• Prepares and files disciplinary cost bills.
• Assists with record management by keeping files in an orderly fashion and, once concluded, prepares files for scanning according to record retention policies.
• Prepares open files for public record reviews in accordance with public records guidelines.
• Processes invoices for investigation and litigation expenses.
• Performs data entry processes, opening, closing, and tracking matters as appropriate.
• Interacts extensively with members, the public, volunteers, other bar departments, and other agencies regarding membership status, disciplinary records, complaint procedures, and related subjects within the responsibility of Regulatory Services and Disciplinary Counsel’s Office.
• Coordinates travel plans for Assistant Disciplinary Counsel, Bar Counsel, and witnesses, including preparation of reimbursement and other expense reports.
• Models behavior that values diversity and incorporates inclusive and culturally competent practices.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• High school diploma or equivalent certificate. Additional course work in college or business school preferred.
• Five years progressively responsible secretarial experience in a legal office environment involving litigation and/or appellate work.
• Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods.
• Experience working in an environment dealing with ethics rules and principles desired.
• Experience with document management and litigation support programs desired.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Experience with database programs. Ability to become familiar with OSB-specific programs and software.
• Ability to type 70 WPM with accuracy.

For this salary range, the minimum is $22.93 to $25.48 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: LS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer