Oregon State Bar Job Opportunities





Employment related ADA information is available here.




Accounting Specialist


Provides accurate recording and maintenance of member license fees and all other accounts receivables (A/R) and performs collection activities.



What you will do:

  • Performs annual system setup for membership fee billing cycle. Creates annual membership fee charges in the membership database and billing groups including section member fees. According to established procedures, sends notices to delinquent accounts, updates database to reflect fee increases, and creates suspension memos that are sent to Regulatory Services.
  • Maintains accuracy of membership fee subsidiary records. Posts and balances membership fee payments and adjustments. Maintains current knowledge of the rules and regulations for fees, due dates, late fees, waivers, and status changes for members.
  • Prepares and records member status changes, waivers, and reinstatements. Computes and records the related fee adjustments in the membership database.
  • Fields a high volume of calls from members regarding annual fees during the fee cycle. Maintains a high level of professionalism, tact, and courtesy in all interactions with members.
  • Balances bar membership and section fees in the membership database on a monthly basis to ensure accuracy.
  • Prepares and sends membership fee invoices to new admittees. Processes status changes and fee adjustments. Follows established procedures for monitoring new admittee fee payments for follow-up, sending delinquent notifications, and initiating suspension for non-payment.
  • Monitors member and non-member A/R balances in accounting system. Researches and follows up on delinquent accounts, unpaid invoices, and unapplied payments. Sends delinquent accounts to collections according to established procedures.
  • Monitors Lawyer Referral Services (LRS) accounts in the data center, and prepares and sends delinquent letters from the Director of Finance and Operations. Meets with the Referral and Information Services Manager to determine collection action for delinquent LRS members.
  • Produces invoices from numerous sources including sales, tenant rents, meeting room rentals, and miscellaneous charges. Performs weekly invoicing process.
  • Processes customer or member sales returns and adjustment documents and prepares documents for customer or member refunds and exchanges.
  • Posts and balances cash sales and A/R payments.
  • Processes appropriately NSF checks, chargebacks, and declined credit cards through Aptify, Great Plains, and Universe.
  • Performs daily integration of batches from the member database into the Great Plains accounting software.
  • Monitors and researches stale-dated sales orders to ensure fulfillment and posting are timely.
  • Monitors and researches unapplied A/R payments.
  • Performs aging of past-due customer account balances and produces monthly A/R statements for past-due accounts. Refers certain accounts to collection agents per Oregon State Bar (OSB) procedure.
  • Balances daily web and credit card transaction batches and records daily bank deposits and deposit correction notices.
  • Balances Aptify to Great Plains sub ledger, balances Great Plains A/R to Great Plains sub ledger, and adjusts LRS monthly A/R.
  • Makes recommendations to the Controller regarding credit issues.
  • Monitors unapplied credits in Great Plains and issues refunds where necessary.
  • Monitors OSB Accounting Department email inbox.
  • Assists with writing and updating the A/R operating policies and procedures for approval by the Controller.
  • Performs monthly account analysis and journal entries for assigned accounts. Performs general ledger reconciliations.
  • Opens and distributes daily mail delivered to the Accounting Department.
  • Monitors judgments received from Disciplinary Counsel’s Office.
  • Models behavior that values diversity and incorporates inclusive and culturally competent practices.
  • Signs accounts payable checks using check signing software.
  • Other duties as assigned.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

  • High school diploma or equivalent certificate. Two-year college degree in accounting, business or a related field.
  • Four years of experience in bookkeeping or accounting with an emphasis in A/R.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Ability to execute basic mathematical functions and print formatting in Excel. Experience using accounting, A/R, and inventory management software. Experience with database programs. Ability to become familiar with OSB-specific programs and software.
  • Ability to type 45 WPM with accuracy. Ability to operate a ten-key calculator by touch with accuracy.
  • Excellent organizational and time management skills.
  • Excellent administrative, problem solving, and analytical skills.
  • Excellent interpersonal and conflict management skills with a strong ability to listen and use tact.
  • Excellent written and oral communication skills.
  • Ability to multitask, prioritize, and meet deadlines with minimal direction in a fast-paced, detail-oriented environment.
  • Ability to pay strict attention to detail.
  • Ability to exercise a professional demeanor and a consistently high level of internal and external customer service for a potentially demanding customer base in a variety of situations.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the Accounting Department and the Oregon State Bar.
  • Commitment to the concept of teamwork and cross-responsibility within a department and between departments.

Job Related Physical Characteristics:

  • Ability to communicate in person, in writing, by email, and by telephone.
  • Ability to operate a computer for long periods of time.
  • Ability to remain in a stationary position for long periods of time.
  • Ability to manipulate data for program and budgetary purposes and typing.
  • Ability to use standard office equipment, to include a ten-key calculator, and computer peripherals.
  • Ability to position self for purposes of filing.
  • Ability to view and perform close vision, detail work requiring concentrated effort for long periods of time, to include paperless work and concurrently viewing data on a monitor and from paper documents.
  • Ability to lift up to 40 pounds.
  • Ability to work in a moderately noisy, open environment.

For this non-exempt position, the salary range is $18.65-$23.32 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: AS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



Administrative Assistant – Communications


This is a .5 FTE half-time position.


We are looking for someone to provide administrative and accounting support to the Communications Department, and provides backup support to the Public Affairs program.



What you will do:

  • Serves as administrative assistant to the Director of Communications. Acts as a key resource for programs and projects in this area, including but not limited to coordinating meetings and calendars; maintaining communications budget and invoicing in conjunction with accounting department, completing check requests and monitoring department expenses; assisting staff with travel coordination and expense reimbursement.
  • Responsible for a broad scope of tasks related to the preparation, organization and dissemination of correspondence, documents, spreadsheets, reports and recordkeeping in support of OSB communications.
  • Supports the work of bar groups, including organizational support, preparation and distribution of agenda materials; file maintenance, data management and preparation of reports.
  • Coordinates with the Accounting Department to bill for classified advertisements and lawyer announcements. Handles cash receipts and produces billing and revenue reports.
  • Coordinates classified advertising and lawyer announcements for the bar’s membership magazine, the Bulletin. Processes customer requests and edits ad copy according to Bulletin guidelines. Responds to advertiser and member inquiries about billing, errors, or other advertising matters.
  • Cross-trains and works closely with the Public Affairs Administrative Assistant to provide backup and additional departmental support as needed.
  • Purchases volunteer recognition materials and office supplies for the department.
  • Coordinates timesheets for the department.
  • Provides support to the Director of Communications and other department staff by composing and typing a wide variety of reports and documents, filing, and other clerical tasks.
  • Assists with special events on and off site as assigned.
  • Other duties as assigned.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

  • High school diploma or equivalent certificate supplemented with classes and/or workshops in administrative assistance related training. Some college work preferred.
  • Three years of progressively responsible administrative experience in a professional office environment.
  • Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Database management skills to include data manipulation.
  • Ability to type 60 WPM with accuracy.
  • Excellent written and oral communication skills.
  • Excellent organizational, administrative, interpersonal and conflict management skills.
  • Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base in a variety of situations.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the Communications Department and the Oregon State Bar.
  • Ability to multitask, prioritize and meet deadlines in a detail-oriented, fast-paced environment.
  • Commitment to the concept of teamwork and cross-responsibility within a department.

Job Related Physical Characteristics:

  • Ability to communicate in person, in writing, by e-mail, and by telephone.
  • Ability to operate a computer for long periods of time.
  • Ability to remain in a stationary position for long periods of time.
  • Ability to manipulate data for program purposes and typing.
  • Ability to use standard office equipment and computer peripherals.
  • Ability to perform detailed work requiring concentrated effort.
  • Ability to position self for purposes of filing.
  • Ability to lift up to 35 pounds.
  • Ability to use appropriate transfer equipment to transport department equipment and supplies.
  • Ability to work in a moderately noisy, open environment.

This is a .5 FTE half-time position.


For this non-exempt position, the salary range is $18.65-$27.98 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: AAC
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



Lead Admissions Coordinator


We are looking for someone to be responsible for the admission of Oregon attorneys pursuant to the Supreme Court Rules for Admission of Attorneys and the Regulatory Counsels Office polices.



What you will do:

  • Assists Regulatory Counsel with the development and administration of the Oregon Bar Examination including exam site management and set up; directions to volunteers; and security and accountability of tests, books, applicant registrations, and count. This includes coordination with vendors on contracts, compliance with state and local health guidelines for large gatherings, and more. Recruits volunteer proctors prior to the exam.
  • Contributes to the development and management of the IT system used for processing applications and trains other staff member on its functions and procedures. Processes bar applications through the IT system and ensures that data is accurate and functional for making admissions decisions.
  • Maintains all admission records for pending applicants. Provides ongoing communication with applicants regarding rules, eligibility, compliance, and deadlines. Makes recommendations to the Oregon Supreme Court in alignment with the Rules for Admission of Attorneys. Reviews and admits around 1,000 new members annually.
  • Works extensively with applicants, the Board of Bar Examiners (BBX), law school deans, foreign law consultants, the National Conference of Bar Examiners, the public, and other jurisdictions, regarding navigation of the application process including rules, eligibility, compliance, and deadlines. 
  • Handles confidential and sensitive material regarding applicants, including conducting preliminary character and fitness investigations, and reviewing and evaluating reports and documents as appropriate. Conducts further data collection at the direction of the Regulatory Counsel.
  • Assists in preparing files for contested evidentiary hearings and Supreme Court hearings as needed.
  • Makes recommendations for the program’s annual budget and individual event budgets; prepares board and departmental financial reports for the Admissions Director; and processes event expenses.
  • Acts as a Liaison to the Board of Board Examiner by preparing minutes for meetings and communicating with applicants. Assists in the planning and preparation for Board meetings, grading sessions and presentation of exam results to the Supreme Court.  Attends special committee conference calls and meetings as needed to ensure the recording of all BBX instructions and that said instructions receive proper follow up.
  • Registers BBX members for special events. Coordinates National Conference of Bar Examiners (NCBE) conference registrations and logistics for the BBX and Admissions staff. Coordinates annual OCLEAB meeting with law school Deans.
  • Drafts letters, memoranda, instructions, and schedules from rough drafts and from scratch to plan, organize, and execute Admissions events.
  • Handles confidential and sensitive material to include compiling, and mailing bar exam information and results.
  • Produces, formats, and maintains all application materials. Maintains departmental policy and procedure manuals. Coordinates archiving and destruction of electronic files in compliance with the Regulatory Counsel’s office retention policy.
  • Reviews current polices and makes suggestions for process improvement, including implementation of more efficient methods once approved by the Regulatory Counsel.
  • Maintains and updates the department’s information for the Oregon State Bar (OSB) website. Works with the Information Technology Department or IT vendor (ILG) for system enhancement and website updates. Assists with the preparation and implementation of BBX policies and Supreme Court Rules for Admission including updating and modifying changes on the OSB website.
  • Assists with special projects and implementation of new programs.
  • Supervises part-time, temporary, volunteer and seasonal staff members.
  • Oversees swearing-in ceremony.
  • Other duties as assigned.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

  • Four-year degree in business, public administration, paralegal studies or related field.
  • Four years’ experience in administrative office work to include word processing, computer network skills, mail sorting and routing, filing, copying, maintenance of supplies, and mass mailings.
  • Graduate course work at an accredited university may be substituted on a year for year basis for the required experience. Supervisory experience is desirable.
  • Experience in an event planning capacity.
  • Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods.
  • Current notary public license or ability to attain within 6 months.
  • Proven experience working in a confidential environment.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with Adobe Writer and database programs. 
  • Ability to type 50 WPM with accuracy.
  • Excellent interpersonal and conflict management skills with strong ability to use tact.
  • Strong organizational skills.
  • Ability to create and maintain departmental polices and procedures as well as monitor current methods for process improvement.
  • Excellent written and verbal communications skills.
  • Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base in a variety of situations.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the Admissions Department and the OSB.
  • Ability to multitask, prioritize, and meet deadlines in a detail-oriented, fast-paced environment.
  • Commitment to the concept of teamwork and cross-responsibility within a department.
  • Ability to pay strict attention detail.
  • Ability to communicate in person, in writing, by e-mail, and by telephone.
  • Ability to operate a computer for long period.
  • Ability to remain in a stationary position for long period.
  • Ability to manipulate data for program and budgetary purposes and typing.
  • Ability to use standard office equipment and computer peripherals.
  • Ability to position self for purposes of filing.
  • Ability to work in varied environments and locations.
  • Ability to perform detailed work requiring concentrated effort.
  • Ability to travel overnight, inside and outside Oregon, to meetings and seminars.
  • Ability to rent and operate a moving van or large U-Haul for purposes of transporting exam material twice annually.
  • Ability to use appropriate transfer and hand equipment to transport, organize and inventory departmental equipment, supplies and physical files.
  • Ability to work in a moderately noisy, open environment.
  • Ability to lift up to 35 pounds.


For this non- exempt position, the salary range is $24.86-$31.05 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: LAC
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



The Oregon State Bar does not discriminate on the basis of disability in admission to, access to, or operations of its programs, services or activities. The Bar does not discriminate on the basis of disability in its hiring or employment practices. Questions, concerns, complaints, or requests for additional information regarding the Americans with Disabilities Act may be forwarded to the Bar's Director of Human Resources or the Bar's ADA Coordinator at hr@osbar.org or call (503) 620-0222.

The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers and other entities covered by GINA Title II from requesting or requiring genetic information of an individual or family member of the individual, except as specifically allowed by this law. To comply with this law, we are asking that you not provide any genetic information when requesting a reasonable accommodation. “Genetic information” as defined by GINA, includes an individual's family medical history, the results of an individual's or family member's genetic tests, the fact that an individual or an individual's family member sought or received genetic services, and genetic information of a fetus carried by an individual or an individual's family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services.

The bar's general ADA information is available here.