Oregon State Bar Job Opportunities





Discipline Legal Secretary



The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and provide administrative and legal secretarial support for the Disciplinary Counselís office and related regulatory programs.



Responsibilities include the following.

  • Support two or more Assistant Disciplinary Counsel lawyers, as a legal secretary, by managing and processing a disciplinary caseload, including processing daily mail, photocopying, and filing.† Support any and all other department lawyers as needed.
  • Maintain litigation docket calendar, case tracking, and filing systems ensuring adherence to deadlines for all stages of the investigation, prosecution, and appeal process.
  • Prepare wide variety of documents from dictation and written draft including correspondence, reports, State Professional Responsibility Board (SPRB) memos, pleadings, trial memoranda, and appellate briefs. Prepare form letters and initial drafts of correspondence and pleadings as appropriate.
  • Assist with trial preparation, including preparation of subpoenas, maintaining contact with witnesses, arranging for service of documents, scheduling depositions, and preparing exhibits for hearing.
  • Support litigation and assist with trials as needed, including scheduling and preparing conference rooms for conferences, depositions, and hearings as appropriate.
  • Manage filing systems and work flow strategies pertaining to assigned lawyers by demonstrating good time management and organizational skills.
  • Follow direction from assigned lawyer.
  • Prepare and file disciplinary cost bills. Process invoices for investigation and litigation expenses.
  • Perform data entry processes, opening, closing, and tracking matters as appropriate.
  • Assist with record management by keeping files in an orderly fashion and, once concluded, prepare files for scanning according to record retention policies.
  • Interact extensively with members, the public, volunteers, other bar departments, and other agencies regarding membership status, disciplinary records, complaint procedures, and related subjects.
  • Coordinate travel plans for Assistant Disciplinary Counsel, Bar Counsel, and witnesses, including preparation of reimbursement and other expense reports.


Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

  • High school diploma or equivalent certificate. Additional course work in college or business school preferred.
  • Five years progressively responsible secretarial experience in a legal office environment involving litigation and/or appellate work.
  • Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods. Experience working in an environment dealing with ethics rules and principles desired.
  • Experience with standard office equipment. Experience with digital transcription equipment and programs.
  • Experience with document management and litigation support programs desired.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs. Ability to type 70 WPM with accuracy.
  • Strong office organization skills and familiarity with all aspects of administrative, secretarial, and clerical work including typing, word processing, computer network skills, mail sorting and routing, filing, copying, scanning, and maintenance of supplies.
  • Excellent interpersonal and conflict management skills. Excellent written and verbal communication skills.
  • Ability to transcribe from digital equipment. Ability to lift and move up to 20 pounds.
  • Ability to work in a moderately noisy, open environment.


Salary range minimum starts at $20.48 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.



Send resume with a cover letter in confidence to our mailing address below.

(please note: building location directions here):

Director of Human Resources
Attention: LS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



Referral and Information Services Assistant


Part Time - Monday through Friday - 4 Hours Per Day


The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the public.



Responsibilities include the following.

  • Provide professional customer service while conducting confidential and sensitive telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
  • Use custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
  • Perform clerical and secretarial work necessary to support the referral programs.
  • Handle referral requests from members of the public requesting legal assistance via email, telephone, in person, and in writing.
  • Exhibit professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer-to-Lawyer referrals.
  • Screen Modest Means applications for client eligibility based on income and case type.
  • Perform additional clerical and support work for the Member and Public Services Department when needed.


Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

  • Graduation from high school or an equivalent GED certificate.
  • At least one year of college, business, or secretarial school desirable.
  • Experience managing difficult people in person or over the telephone.
  • Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
  • Experience with high-volume telephone work preferred.
  • Experience with the justice system and social service networks serving the state preferred.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred.
  • Ability to type 40 WPM with accuracy.
  • Excellent interpersonal, communication, and conflict resolution skills. 
  • Ability to perform advanced database operations.
  • Ability to use independent judgment in determining an appropriate course of action for a referral.
  • Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
  • Commitment to the concept of teamwork and cross-responsibility within a department.
  • Ability to communicate in person, in writing, by email, and by telephone.
  • Ability to operate a computer for long periods of time.
  • Ability to manipulate data for program purposes and typing.
  • Ability to use standard office equipment and computer peripherals.
  • Ability to position self for purposes of filing.
  • Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
  • Ability to work in a moderately noisy, open environment.

Part Time - Monday through Friday - 4 Hours Per Day


Salary range starts at $16.03 per hour for 4 hours per day Monday through Friday. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.


We will continue to accept submissions as long as the job opening remains posted.


Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



Regulatory Services Coordinator


The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and coordinate bar services for, and provides administrative support regarding, membership status changes, pro hac vice admission, and other regulatory programs by providing customer service to members, out of state lawyers, and the public, and by conducting due diligence inquiries into the background of status change applicants.



Responsibilities include the following:

  • Works with Disciplinary Counsel to administer bar services to members concerning status changes (inactive transfers, active pro bono transfers, and resignations and reinstatements).
  • Responds to a high volume of membership inquiries consistent with applicable rules and processes applications for status changes.
  • Conducts preliminary investigations of reinstatement applications, including obtaining credit reports, Department of Motor Vehicle (DMV) reports, International Research Bureau (IRB) reports, criminal records, certificates of good standing from other jurisdictions, prior discipline documents, fingerprinting, and other background checks as appropriate.
  • Conducts internal inquiries with Client Security Fund, Accounting, Minimum Continuing Legal Education (MCLE), Client Assistance Office (CAO), Professional Liability Fund (PLF), New Lawyer Mentoring Program (NLMP), and Discipline departments for reinstatement applications.
  • Prepares memoranda for informal BR 8.2 reinstatement applications for Disciplinary Counsel signature.
  • Prepares initial reports for formal reinstatements to the Board of Governors for review and approval by Disciplinary Counsel.
  • Engages in regular communication and coordination with the Supreme Court staff regarding resignations and status matters.
  • Receives, screens, and processes all pro hac vice and arbitration registration admission applications for compliance with trial court rules.
  • Responds to time-sensitive inquiries from applicants and local counsel.
  • Maintains regulatory service files in an orderly fashion. Prepares files once concluded according to record retention policies.
  • Reviews, maintains, and keeps up-to-date all applicable regulatory application templates in paper and electronic versions.
  • Reviews website on a regular basis to ensure accuracy and ease of accessibility of forms and instructional information for applicable regulatory services matters.
  • Reviews, on a regular basis, processes and makes recommendations for changes to better serve our members.
  • Processes fees received and other accounting duties as appropriate.
  • Provides backup for the Public Records Coordinator by responding to public records inquiries by phone, letter, email, or in person when needed.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

  • High school diploma or equivalent certificate supplemented with some completed college or business school course work.
  • Five years progressively responsible administrative experience, preferably in a regulatory or legal office environment, to include proficiency in composing business correspondence.
  • Experience with standard office equipment. Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods. Strong office organization skills.
  • Experience with obtaining and interpreting credit reports, driving records, criminal records, and court dockets and documents.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Experience with database programs required. Ability to type 70 wpm with accuracy.
  • Excellent written and oral communication skills required. Ability to write in a clear, concise, and precise manner; ability to respond thoroughly and completely in a courteous, professional, timely, and efficient manner to lawyers, staff, and members of the public. Excellent interpersonal and conflict management skills with strong ability to use tact.
  • Ability to pay strict attention to detail and work independently and in a team environment both efficiently and courteously.
  • Ability to exercise professional demeanor and a high level of professional customer service, both in person and by phone, for a potentially demanding customer base in a variety of situations.
  • Ability to manage multiple projects, multitask, prioritize, and meet deadlines in a detail-oriented, fast-paced environment.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the Disciplinary Counselís Office and Regulatory Services Department and the OSB. Commitment to the concept of teamwork and cross-responsibility.
  • Ability to communicate in person, in writing, by email, and by telephone. Ability to work in a moderately noisy, open environment. Ability to perform detailed work requiring concentrated effort.
  • Ability to operate a computer for long periods of time. Ability to remain in a stationary position for long periods of time.
  • Ability to manipulate data for program purposes and typing. Ability to operate standard office equipment and computer peripherals. Ability to lift and move up to 20 pounds.

Salary range starts at $21.49 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.


Send resume and cover letter to our mailing address below.
For best consideration, please submit material by April 15, 2015.

(please note: building location directions here):

Christine Kennedy
Director of Human Resources
Attention: RS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



-->