Oregon State Bar Job Opportunities

Accounting Specialist – A/P

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and perform accounting tasks related to the efficient maintenance and processing of accounts payable invoices and disbursements.

Responsibilities include the following:

• Prepares and processes numerous accounting source documents.
• Audits vendor and section invoices, employee expense reports, and credit card receipts and statements. Prepares and circulates check requests for authorization.
• Prepares accounts payable checks and processes for distribution weekly.
• Prepares and processes monthly credit card payments.
• Researches and follows up on accounts or unpaid invoices according to established procedures.
• Corresponds with vendors and section treasurers to clarify or resolve matters related to invoices or payments.
• Enters miscellaneous cash deposits into accounting software.
• Collects and maintains W-9 forms from vendors. Calculates and issues 1099 Misc forms as appropriate.
• Maintains vendor files and W-9 files. Files accounts payable documents.
• Audits cash receipts and prepares all daily bank deposits. Delivers daily deposits to the bank.
• Assists with writing and updating the accounts payable operating policies and procedures for approval by the Controller.
• Makes recommendations to Controller regarding credit issues.
• Performs a variety of general clerical and secretarial duties associated with accounting work. 
• Provides backup support for accounts receivable and payroll.
• Participates in special projects as assigned.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• High school diploma or equivalent certificate and some college preferably to include some accounting coursework.
• Two years of increasingly responsible bookkeeping or accounting experience with an emphasis in accounts payable on a computerized system.
• Experience in processing payroll using a third-party payroll service and working with confidential information.
• Experience using Microsoft Dynamics Great Plains is desirable. Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook.
• Ability to type 40 WPM with accuracy. Ability to operate a ten-key calculator by touch.
• Ability to work independently.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base in a variety of situations. Ability to exercise sound judgment in keeping with the policies and objectives of the Accounting Department and the Oregon State Bar.
• Excellent organizational, administrative, interpersonal and conflict management skills.
• Excellent written and oral communication skills.
• Ability to multitask, prioritize and meet deadlines in a detail-oriented, fast-paced environment.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by e-mail and by telephone.
• Ability to operate a computer and remain in a stationary position for long periods of time.
• Ability to perform close vision, detail work requiring concentrated effort for prolonged periods of time to include paperless work and concurrently viewing data on a monitor and from paper documents.
• Ability to manipulate data for program purposes and typing.
• Ability to use standard office equipment, to include a ten-key calculator, and computer peripherals.
• Ability to position self for purposes of filing. Ability to lift up to 40 pounds. Ability to work in a moderately noisy, open environment.

Salary range minimum starts at $17.26 per hour for 4 hours per day Monday through Friday. The OSB offers excellent benefits including voluntary 6% participation in the PERS program. For best consideration, please submit material by April 30, 2014.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: AP
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail to hr@osbar.org.

Equal Opportunity Employer

CLE Customer Service Specialist

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and provide customer service for registration and sales transactions of all Oregon State Bar (OSB) Continuing Legal Education (CLE) seminars and products, Legal Publications products, and other OSB events and products.

Responsibilities include the following:

• Assists customers with seminar registration, product selection, answering related event and product questions via phone and email, and directs other questions to appropriate OSB staff with a level of customer service set forth by the Director of CLE Seminars.
• Processes phone, in-person, mail, and fax transactions by entering payment data directly into the accounting system and reconciling transactions.
• Assists customers with live event, webcast, and on demand registration and account set up via phone; answers teleseminar and on demand and product sales questions via phone and email. Directs more complex questions to appropriate CLE Seminars staff or vendors for technical assistance.
• Orders seminar products from vendors and Copy Center.
• Schedules and coordinates video replay sites.
• Enters and retrieves customer information using several customized databases.
• Assists with live seminar preparation, on-site registration, and clean up.
• Maintains CLE Service Center inventory of CLE Seminars and Legal Publications products; recycles or otherwise disposes of outdated inventory and packaging.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• High school diploma or equivalent certificate.
• Three years of customer service or support-related work in a call center or sales environment required.
• One year secretarial, clerical, or office assistant experience. Familiarity with the legal profession desired.
• Familiarity with online learning platforms, including online registration, payment, and customer account information retrieval, desired. Experience with the use of modern office and business equipment.
• Experience with Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, and database programs. Experience with or ability to learn Great Plains accounting software or other accounting platforms.
• Experience performing data entry and database manipulations and retrieval work with high accuracy.
• Experience providing customer service via electronic communication methods.
• Type 40 WPM with accuracy. 10-key skills preferred. Ability to manage cash transactions without the use of a cash register or terminal.
• Excellent organizational skills. Ability to pay strict attention detail.
• Excellent written and oral communication skills. Excellent interpersonal and conflict management skills with a strong ability to use tact. Ability to handle a high volume of calls while consistently exercising a professional demeanor.
• Ability to work with various groups of people with competing demands. Ability to exercise a professional demeanor and a consistently high level of customer service and problem-solving skills for a potentially demanding customer base in a variety of situations. Ability to exercise sound judgment in keeping with the objectives and policies of the CLE Seminars Department and the Oregon State Bar.
• Ability to multitask, prioritize, and meet multiple deadlines with minimal direction in a fast-paced, detail-oriented environment.
• Committed to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by e-mail, and by telephone. Ability to answer a multiple line telephone with a headset. Ability to perform detailed work requiring concentrated effort.
• Ability to operate a computer for long periods of time. Ability to remain in a stationary position for long periods of time.
• Ability to work in varied environments and locations. Ability to work irregular hours. Ability to travel within the Portland metro area when needed to assist with seminar registration.
• Ability to manipulate data for data entry and program purposes. Ability to use standard office equipment and computer peripherals.
• Ability to position self for purposes of filing and shelving product. Ability to lift up to ten pounds overhead to stock inventory and 30 pounds overall. Ability to use appropriate transfer equipment to transport department equipment and supplies.
• Ability to work in a moderately noisy, open environment.

Salary range starts at $18.12 per hour. This position is part time – 20 hours/week - from February through July of each year and full time – 40 hours/week August through January of each year. The OSB offers excellent benefits including voluntary 6% participation in the PERS program. For best consideration, please submit material by May 2, 2014.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: CLE
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail to hr@osbar.org.

Equal Opportunity Employer

Discipline Legal Secretary

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and provide administrative and legal secretarial support for the Disciplinary Counsel's office and related regulatory programs.

Responsibilities include the following:

• Support two or more Assistant Disciplinary Counsel lawyers, as a legal secretary, by managing and processing a disciplinary caseload, including processing daily mail, photocopying, and filing.  Support any and all other department lawyers as needed.
• Maintain litigation docket calendar, case tracking, and filing systems ensuring adherence to deadlines for all stages of the investigation, prosecution, and appeal process.
• Prepare wide variety of documents from dictation and written draft including correspondence, reports, State Professional Responsibility Board (SPRB) memos, pleadings, trial memoranda, and appellate briefs. Prepare form letters and initial drafts of correspondence and pleadings as appropriate.
• Assist with trial preparation, including preparation of subpoenas, maintaining contact with witnesses, arranging for service of documents, scheduling depositions, and preparing exhibits for hearing.
• Support litigation and assist with trials as needed, including scheduling and preparing conference rooms for conferences, depositions, and hearings as appropriate.
• Manage filing systems and work flow strategies pertaining to assigned lawyers by demonstrating good time management and organizational skills.
• Follow direction from assigned lawyer.
• Prepare and file disciplinary cost bills. Process invoices for investigation and litigation expenses.
• Perform data entry processes, opening, closing, and tracking matters as appropriate.
• Assist with record management by keeping files in an orderly fashion and, once concluded, prepare files for scanning according to record retention policies.
• Interact extensively with members, the public, volunteers, other bar departments, and other agencies regarding membership status, disciplinary records, complaint procedures, and related subjects.
• Coordinate travel plans for Assistant Disciplinary Counsel, Bar Counsel, and witnesses, including preparation of reimbursement and other expense reports.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• High school diploma or equivalent certificate. Additional course work in college or business school preferred.
• Five years progressively responsible secretarial experience in a legal office environment involving litigation and/or appellate work.
• Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods. Experience working in an environment dealing with ethics rules and principles desired.
• Experience with standard office equipment. Experience with digital transcription equipment and programs.
• Experience with document management and litigation support programs desired.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs. Ability to type 70 WPM with accuracy.
• Strong office organization skills and familiarity with all aspects of administrative, secretarial, and clerical work including typing, word processing, computer network skills, mail sorting and routing, filing, copying, scanning, and maintenance of supplies.
• Excellent interpersonal and conflict management skills. Excellent written and verbal communication skills.
• Ability to transcribe from digital equipment. Ability to lift and move up to 20 pounds.
• Ability to work in a moderately noisy, open environment.

Salary range minimum starts at $19.98 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

For best consideration, please submit material by April 11, 2014.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: LS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail to hr@osbar.org.

Equal Opportunity Employer

Discipline Paralegal/Trial Assistant

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and provide paralegal/trial assistant services to the Disciplinary Counsel's Office and assist in preparing formal proceedings for trial under the direction of a litigation attorney.

Responsibilities include the following.

• Works with Assistant Disciplinary Counsel preparing disciplinary proceedings for trial, including assembling trial notebooks, analyzing transcripts and documents for evidence to be used in direct and cross-examination, and attending depositions.
• Assists with obtaining, analyzing, and summarizing file material, including the organization and maintenance of evidence in document-intensive cases.
• Assists with organizing file materials and attorney work-product materials, including the use of databases, imaging systems, and other computer-based technology.
• Communicates with attorneys and third parties to take instruction, obtain information, and prepare for trial.
• Maintains pre-trial contact with witnesses, including organizing their attendance at trial, taking notes, and analyzing evidence.
• Under the direction of an attorney, drafts, edits, cite-checks, conforms, and otherwise assists in preparation of legal documents.
• May attend trials.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Four-year degree from an accredited college. Paralegal certificate preferred.
• Experience gathering, organizing, analyzing, and synthesizing files and matters that comprise complex or diverse information.
• Experience managing confidential and sensitive material.
• Must possess valid driver license, be able to safely operate a motor vehicle, and be able to obtain appropriate automobile insurance.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Thorough knowledge of one or more litigation database systems. Experience with OJIN, eCourt, and other web-based databases, as well as PowerPoint, ELMO, or equivalent presenters.
• Experience using electronic databases for document and deposition transcript management and monitoring; experience with digitization of documents and electronic discovery software; experience with Bates labeling, indexing, and data entry; experience researching online as well as on Westlaw.
• Ability to type 50 WPM with accuracy.
• Strong organizational skills and practices.
• Ability to work with various groups or individuals with conflicting demands.
• Ability to handle pressure, interruptions, and deadlines while planning work activities, using time efficiently, and developing realistic action plans in an environment with multiple projects and continually changing priorities.
• Ability to identify and resolve problems in a timely manner, including complex issues that require collaborative efforts.
• Communicates orally and in writing in a clear, concise, and precise manner; ability to respond thoroughly and completely in a courteous, professional, timely, and efficient manner to attorneys, staff, and members of the public.
• Ability to make timely decisions and to exhibit sound and accurate judgment in keeping with the policies and objectives of the Regulatory Services department and the bar.
• Ability to maintain confidentiality and establish and maintain effective relationships with attorneys, other employees, and members of the public.
• Ability to work both independently and as a team player. Ability to effectively deal with members of all departments to ensure cooperation in finalizing tasks. Commitment to effective teamwork and cross-responsibility within a department.
• Ability to pay strict attention to detail.

The salary range minimum for this position starts at $23.82. The OSB offers excellent benefits including voluntary 6% participation in the PERS program. This is a part-time position – 24 hours per week.

There is no closing date for applying. We will accept applications until the position is filled.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: DP
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail to hr@osbar.org.

Equal Opportunity Employer

Referral and Information Services Assistant

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the public.

Responsibilities include the following.

• Provide professional customer service while conducting confidential and sensitive telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
• Use custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
• Perform clerical and secretarial work necessary to support the referral programs.
• Handle referral requests from members of the public requesting legal assistance via e-mail, telephone, in person, and in writing.
• Exhibit professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer-to-Lawyer referrals.
• Screen Modest Means applications for client eligibility based on income and case type.
• Perform additional clerical and support work for the Member and Public Services Department when needed.

Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

• Graduation from high school or an equivalent GED certificate.
• At least one year of college, business, or secretarial school desirable.
• Ability to fluently speak, write, and read Spanish and English.
• Experience managing difficult people in person or over the telephone.
• Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
• Experience with high-volume telephone work preferred.
• Experience with the justice system and social service networks serving the state preferred.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred.
• Ability to type 40 WPM with accuracy.
• Excellent interpersonal, communication, and conflict resolution skills. 
• Ability to perform advanced database operations.
• Ability to use independent judgment in determining an appropriate course of action for a referral.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to communicate in person, in writing, by e-mail, and by telephone.
• Ability to operate a computer for long periods of time.
• Ability to manipulate data for program purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to position self for purposes of filing.
• Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
• Ability to work in a moderately noisy, open environment.

Salary range starts at $15.64 per hour for 4 hours per day Monday through Friday. There is an additional $.80 per hour premium for the bilingual position. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

For best consideration, please submit material by April 11, 2014.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail to hr@osbar.org.

Equal Opportunity Employer