Oregon State Bar Job Opportunities

Admissions and Regulatory Services Assistant

We are looking for someone to provide administrative support to the admissions and regulatory service functions of the Regulatory Counsel's Office and Admissions Departments.

What you will do:

Admissions

• Assist the Regulatory Counsel, Admissions Coordinator, and Admissions Specialist with the development and administration of the Oregon Bar Examination including exam site management and set up; directions to volunteers; and security and accountability of tests, books, applicant registrations, and count.
• Process alternative admissions bar applications, including reviewing for complete information and entering data into database.  Ensure that applicants meet the qualifications required for the type of alternative application they are pursuing.  Exercise own judgment in determining whether qualifications are met, and consult with Regulatory Counsel when needed.  Notify applicants of missing data and works with applicants in achieving a complete application. Assist the Admissions Specialist with processing bar exam applications during bar exam season.
• Review applications and notarize applicant signatures. Initially flag bar applications where the applicant appears not to qualify under the rules for admission. Conduct routine data collection for the investigation of an applicant’s character and fitness and other qualifications for the practice of law. Conduct further data collection at direction of Regulatory Counsel or the Admissions Coordinator.
• Assist bar applicants with questions concerning the application process and eligibility.
• Assist in planning and preparation for board meetings, grading sessions, presentation of exam results to the Supreme Court, and swearing in ceremony.
• Support departmental administrative and clerical activities. 
• Attend special committee conference calls and meetings as needed for the purpose of ensuring all Board of Bar Examiners (BBX) instructions are noted for follow up. Will take minutes for such meetings, when necessary.
• Recruit and coordinate volunteer proctors to work at the bar exam.
• Receive, process, and distribute department mail.
• Produce, format, and maintain application materials.
• Handle confidential and sensitive material to include coordinating, compiling, and mailing bar exam information and results.
• Prepare and transmit letters to the Oregon Supreme Court recommending applicants for admission.
• Assist in preparing files for contested evidentiary hearings and Supreme Court hearings as needed.
• Maintain and update the department’s information for the Oregon State Bar (OSB) website. Work with the Information Technology Department (IT) for system enhancement and website updates. Assist with the preparation and implementation of BBX policies and Supreme Court Rules for Admission including updating and modifying changes for the OSB website.

Regulatory Services

• Process requests and prepare membership certificates of good standing, certificates of discipline history, and certificates of status history. Route certificates to members or other jurisdictions upon request.
• Prepare and distribute to all Oregon courts monthly “green sheets” showing all member status changes.
• Retrieve information from electronic records or source documents. Protect confidential information by preventing unauthorized release both verbal and in writing and ensures confidential material is segregated from disclosed records in both paper and electronic form.
• Accept notifications and update records for deceased members and research for documentation to authenticate as necessary.
• Assist Regulatory Services Coordinator with maintaining and updating confidential account information and sending regulatory compliance notifications.
• Set up reinstatement files upon receipt of application. Request missing information from applicant to ensure timely processing.
• Respond to requests for client file locations of members no longer practicing.
• Receive, screen, and process all pro hac vice and arbitration hearing admission applications for compliance with trial court and administrative hearings rules.
• Process National Conference of Bar Examiners (NCBE) and out-of-state bar verifications.
• Respond to inquiries regarding attorney disciplinary history and status changes.
• Handle confidential and sensitive material regarding reinstatement applicants.
• When the Regulatory Services Coordinator is unavailable:
• answer inquiries received in writing, by phone, by e-mail, or in person regarding regulatory services matters;
• prepare memoranda for informal BR 8.2 reinstatement applications for Regulatory Counsel’s signature;
• conduct internal inquiries with Client Security Fund, Accounting, Minimum Continuing Legal Education (MCLE), Client Assistance Office (CAO), and Discipline departments for reinstatement applications; and
• Process compliance related suspensions in accordance with the rules and regulations and notifies courts and members of suspensions.
• Review website to ensure accurate information and instruction for Regulatory Services functions. Work with IT for website updates.
• Prepare regulatory services files for scanning. Scan documents from regulatory services files and reviews for accuracy upon completion. Scan files for quick turnaround responding to public records requests.

Admissions and Regulatory Services

• Schedule file destruction and ensure compliance with record retention policy of both the Admissions Department and Regulatory Counsel’s Office.
• Exhibit spirit of teamwork and customer service in dealings with the public, members, and OSB coworkers.
• Model behavior that values diversity and incorporates inclusive and culturally competent practices.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

• Two-year college degree in a related field.
• Four years of experience in administrative office work to include typing, mail sorting and routing, filing, copying, maintenance of supplies, and mass mailings. Experience to include at least two years’ experience in a corporate or legal office environment that required proficiency in composing business correspondence helpful and not required.
• Demonstrated knowledge of office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods.
• Demonstrated knowledge of ensuring regulatory compliance helpful and not required.
• Demonstrated knowledge of working in a confidential or privileged environment.
• Demonstrated knowledge of paper and electronic records management helpful and not required.
• Demonstrated knowledge of the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Ability to become familiar with OSB-specific programs and software.
• Demonstrated knowledge of database programs preferred to include performing data entry and database manipulations and retrieval work with high accuracy.
• Ability to type 50 WPM with accuracy.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Demonstrated written and oral communication skills using in-person and virtual formats.
• Ability to pay strict attention to detail.
• Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Regulatory Counsel’s Office, the BBX, and the Oregon State Bar (OSB).
• Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
• Ability to lift and move up to 35 pounds for purposes of moving boxes of files.
• Ability to travel overnight inside Oregon to the bar exam site.
• Ability to work in varied environments and locations.

For this non-exempt position, the salary is $26.00 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: RCO
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Diversity & Inclusion Specialist

We are looking for someone to support the Director of D&I and the D&I External Coordinator on D&I Department initiatives that meet the Oregon State Bar mission and goals; serves as a representative and liaison to internal and external stakeholders.

What you will do:

• Collaborate with the Coordinator to plan, support, and staff department programs and activities for internal and external stakeholders, including meetings, conferences, and other events.
• Coordinate department event and meeting logistics; attend department events for on-site set up, registration, monitoring, and other event tasks as needed. Represent the department and the OSB at meetings and events held by affinity groups and other external stakeholders, including law schools.
• Serve as the point of contact for internal and external requests for information; respond to a wide variety of requests.
• Maintain Director’s calendar for internal and external meetings and deadlines; schedule department and bar group meetings; send meeting invitations, reminders, and relevant documents to participants. Attend meetings and takes notes as needed.
• Coordinate public meeting notices and documents; take minutes in accordance with public meeting requirements.
• Collect, enter, and maintain department data in Excel and the OSB database program, including program and activity participation, demographics, and fundraising goals.
• Prepare regular reports for D&I programs, activities, and data.
• Process department expenses and revenue using OSB accounting software.
• Maintain department distribution contact lists.
• Monitor the department’s OSB website content and social media accounts; facilitate updates with relevant OSB staff, including posting events to the OSB website calendar.
• Process and maintain confidential information and application material.
• Participate in professional development education and activities.
• Model behavior that values diversity and incorporates inclusive and culturally competent practices.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

• Bachelor’s degree in business administration; management; diversity, equity, and inclusion; or related field required. JD helpful but not required.
• Two years recent experience providing administrative work in the field of diversity, equity, and inclusion. Demonstrated knowledge of administrative organization methods, budgeting, and record keeping and reporting systems.
• An understanding of diversity, equity, and inclusion principles and best practices.
• Demonstrated knowledge of work with a high degree of confidentiality.
• Demonstrated knowledge of business event planning and coordination.
• Demonstrated written and oral communication skills using in-person and virtual formats. Ability to compose original correspondence and communications.
• Demonstrated knowledge of accurate editing and proofreading skills.
• Demonstrated knowledge of the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, and PowerPoint. Demonstrated knowledge of database programs. Ability to become familiar with OSB-specific platforms and software.
• Ability to accurately type 50 words per minute.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands..
• Ability to exercise sound judgment in keeping with the policies and objectives of the Diversity & Inclusion Department, the Office of Equity and Professional Development, and the Oregon State Bar.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Ability to work in varied environments and locations.
• Ability to travel overnight, inside and outside Oregon, to meetings, seminars, and events.
• Ability to attend meetings and events outside regular work hours, including mornings, evenings, and weekends.
• Ability to facilitate transportation of up to 20 pounds of meeting/event equipment and supplies using appropriate transfer equipment.

For this non-exempt position, the salary is $30 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: DIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

General Counsel

We are looking for someone to pursue and protect the legal interests of the Oregon State Bar (OSB), assist the Chief Executive Officer (CEO) in managing day-to-day operations of the organization, direct operations of the General Counsel's Office (GCO) and other departments and programs for which General Counsel has budgeting and personnel-related responsibilities.

What you will do:

• Serve as house counsel to the OSB, advising the CEO and the Board of Governors (BOG) on legal and policy issues. Provide legal and compliance advice to OSB departments. Responsible for all legal matters, including non-disciplinary litigation, involving the OSB. Support organizational governance by advising on OSB procedures, rules and bylaws, and drafting proposed amendments to bylaws and court rules as necessary. Provide strategic advice to the BOG and OSB management on the legal risks of various policy options.
• Serve as primary resource when the CEO is unavailable and, in the absence of an official designation, is the acting CEO by default. Represent the OSB administration at professional functions when the CEO is unavailable.
• Assist the CEO and OSB managers in formulating and implementing internal operating policies and procedures for the OSB. Train staff on OSB policies and legal issues.
• Provide legal ethics advice to members and supervise staff attorneys who provide advice on the Ethics Hotline. Staff the Legal Ethics Committee. Review formal ethics opinions, draft written informal ethics opinions for members and present on ethics topics.
• Direct and oversee the Minimum Continuing Legal Education (MCLE) Department, the Client Assistance Office (CAO), the Unlawful Practice of Law Committee, the State Lawyers Assistance Committee, the Unclaimed Lawyer Trust Account Program, and the Fee Dispute Resolution Program. Responsible for final decision on appeals of CAO dismissed complaints.
• Administer the Client Security Fund.
• Oversee the operation of the Disciplinary Board and supervise the Disciplinary Board Clerk. Advise the Disciplinary Board on legal and procedural issues. Solicit volunteers and make Disciplinary Board appointment recommendations.
• Serve as Public Records Law compliance officer and supervise Public Records Coordinator.
• Responsible for review of all OSB contracts and lease agreements. Negotiate and draft contracts on OSB’s behalf as necessary. Maintain and protect OSB’s intellectual property and trademark portfolio. Draft and review licensing agreements.
• Supervise outside counsel in non-disciplinary litigation. Appear in state and federal court to defend the OSB and to pursue collections on behalf of the Client Security Fund.
• Serve as the Team Leader for the OSB Regulatory Functions Team, ensuring coordination of and communication between regulatory programs as appropriate. Present rule changes to the Supreme Court and reports to the Supreme Court on the OSB’s regulatory functions, as needed. Serve as regulatory liaison with Supreme Court staff. Serve as a member of OSB Operations Team.
• Develop the long- and short-range plans for GCO in support of the OSB's overall mission, functions, and strategic plan. Responsible for day-to-day operations of GCO within policy guidelines set by the CEO and the BOGGOB.
• Supervises staff of CAO, MCLE, and GCO including, but limited to, the Assistant General Counsel and CAO Manager, MCLE Program Manager, Deputy General Counsel, Adjudicator, and GCO support staff. Supervision includes, but is not limited to, recruitment, hiring, training, retention, scheduling, coaching, professional development, reviewing work, and evaluating performance. Make recommendations to the CEO on employment and termination of department staff. Make recommendation to the Court for appointment and removal of the Adjudicator.
• Make recommendations to the CEO on employment and termination of OSB staff.
• Develop the annual budget for GCO with approval of the CEO for submission to the BOG; monitors all department revenue and expenditures.
• Maintain a high degree of visibility among members.
• Develop and implement policies and procedures that ensure a service orientation toward recipients of the department and program services, and that promote cooperation and teamwork among the department and program staff.
• Foster cooperation, collaboration, and teamwork with department and among other OSB departments and respective directors, managers, chief officers, and staff to provide customer service orientation towards internal and external recipients of GCO services.
• Collaborate with and support other chief officers, directors, and managers on cross-departmental projects and issues.
• Responsible for identifying appropriate measurements and data points for evaluating the performance of GCO programs and services. Held accountable largely on the basis of results through the program measurement process.
• Maintain contact with a variety of national and state bar associations and professional groups.
• Serve as OSB liaison to committees, sections, and other groups.
• Staff various BOG task forces and special study groups as assigned.
• Model behavior and provide leadership that values diversity and incorporates inclusive and culturally competent practices.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

• Active member of the Oregon State Bar or ability to be admitted via reciprocity within 6 months.
• Ten years legal experience, preferably including some in-house counsel and private practice experience.
• Seven years of experience in program administration in a non-profit, corporate, or legal environment to include program planning, development, administration, evaluation, and budgeting.
• Demonstrated knowledge of public sector, administrative, and regulatory law, and the legislative process.
• Demonstrated ability to learn new areas of law and quickly provide legal advice on emerging issues.
• Ability to provide well-reasoned legal advice in situations of uncertainty, and when presented with legal issues of first impression.
• Demonstrated knowledge and experience in interpreting legal ethics rules and principles.
• Demonstrated knowledge of strategic planning, implementation, and evaluation.
• Experience with the O365 Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, and Teams. Experience with database programs and cloud-based software. Ability to become familiar with OSB-specific programs and software.
• Demonstrated ability to build constructive and collaborative working relationships with and among various interest groups.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Critical thinking, negotiation, consulting, problem solving, decision-making, and analytical skills.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
• Written and oral communication skills using in-person and virtual formats. Ability to communicate to a broad constituency with effective public speaking and public relations skills before a range of groups, including the state legislature and related committees.
• Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
• Ability to exercise sound judgment in keeping with the policies and objectives of the department and the Oregon State Bar.
• Ability to perform as a public speaker, with or without using presentation software and equipment.
• Commitment to the concept of teamwork and cross-responsibility within a department and between departments.

For this exempt position, the salary is $13,583 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: GCO
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer

Oregon Law Foundation Executive Director and Oregon State Bar Chief Access to Justice Officer

We are looking for someone to provide executive administration for the Oregon Law Foundation (OLF). Provides C-suite leadership and oversight for the Oregon State Bar (OSB) access to justice programs, including Referral and Information Services (RIS) and Legal Services Programs (LSP).

What you will do:

• Direct, oversee, and evaluate programs, services, and activities of the department, ensuring they are in line with the mission and goals of the OSB and are run efficiently and effectively.
• Provide leadership in developing, shaping, and implementing the strategic direction for OSB efforts to advance public understanding of and access to the justice system, including efforts related to development of a new statewide interactive legal information website (“Portal Project”).
• Work with the OLF board in articulating and implementing the OLF’s mission and goals.
• Provide leadership and oversight for the Legal Services Program Committee (LSPC), the Public Service Advisory Committee (PSAC), and the Pro Bono Committee (PBC) to further the OSB mission and goals.
• Develop the long- and short-range plans for the Access to Justice Department in support of the OSB’s overall mission, functions, and strategic plan.
• Responsible for day-to-day operations of the RIS, OLF and the LSP within policy guidelines set by the OLF Board, the Chief Executive Officer (CEO), and the Board of Governors (BOG). Held accountable largely on the basis of results through the program measurement process, the long-range planning process, and the budget process.
• Develop annual RIS budget with approval of the CEO for submission to and approval of the Board of Governors; LSP budgets for LSP Committee and BOG approval; and OLF budgets for OLF board approval.
• Responsible for OLF, LSP, and RIS finances to insure cost effective management and fiscal forecasting, including monitoring revenue and expenditures, recordkeeping, investment of funds, and grant management which includes working with OLF grantees to expand and enhance services.
• Responsible for improving legal service provider delivery and ensuring resources are spent efficiently and effectively pursuant to standards and guidelines and strategic planning efforts. 
• Develop and maintain effective communication with a broad constituency to further the OLF’s revenue enhancement efforts and develop good relationships with outside organizations and entities that impact access to justice to low income Oregonians. This includes, but is not limited to, financial institutions, Oregon Bankers Association, the Campaign for Equal Justice, legal service providers, the courts and bar member sections and associations, and the BOG.
• Participate nationally with the National Association of IOLTA Programs. Works with stakeholders to identify additional funding sources for legal service providers.
• Consult with the CEO and the OLF Board on major policy issues involving the OLF, the OSB, other entities such as the Campaign for Equal Justice, and the legal service providers.
• Establish and maintain relationships with bar leaders, government entities, state and local communications organizations and others to ensure exchange of information on access to justice issues of interest to the OSB.
• Supervise staff of the Access to Justice Department and the OLF including, but not limited to, recruitment, hiring, training, retention, scheduling, coaching, reviewing work, and evaluating performance. Makes recommendations to the CEO on employment and termination of staff.
• Develop and implement policies and procedures that ensure a service orientation toward recipients of program services and bar members.
• Foster cooperation, collaboration, and teamwork with department and among other OSB departments and respective directors, managers, chiefs, and staff to provide customer service orientation towards internal and external recipients of programs and services.
• Lead the bar staff Access to Justice Team; serve on other bar staff teams as assigned.
• Responsible for identifying appropriate measurements and data points for evaluating the performance of the LSP and RIS programs, services, and activities. Held accountable largely on the basis of results through the program measurement process.
• Responsible for management of department records, and compliance under public records regulations, including timely response to requests from the General Counsel’s Office.
• Model behavior and practices and provide leadership that values diversity and incorporates inclusive and culturally competent practices.

You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.

• Bachelor’s degree from an accredited four-year college or university and course work or training in management, administration, or related areas. JD degree required.
• Five years of experience in program administration in a non-profit corporate or legal environment to include program planning, development, administration, evaluation, and budgeting.
• Experience with strategic planning, implementation, and evaluation.
• Knowledge of non-profit organizations including fiscal management, grant management, and revenue enhancement.
• Supervisory experience that demonstrates knowledge, understanding, utilization, and application of personnel management practices.
• Experience in the legal field including legal service delivery and working with justice system programs such as indigent or low income legal programs strongly desired.
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Experience with database programs. Ability to become familiar with OSB-specific programs and software.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Demonstrated written and oral communication skills using in-person and virtual formats. Ability to communicate to a broad constituency with effective public speaking and public relations skills before a range of groups.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
• Demonstrated critical thinking, negotiation, facilitation, problem solving, decision making, and analytical skills.
• Ability to exercise sound judgment in keeping with the policies and objectives of the Office of Access to Justice, the Oregon Law Foundation, and the Oregon State Bar.
• Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
• Commitment to the concept of teamwork and cross-responsibility within a department and between departments.

For this exempt position, the salary is $11,600 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this position interests you, send a resume with a cover letter to our mailing address below:

(please note: building location directions here):

Director of Human Resources
Attention: ATJ
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer