Oregon State Bar Job Opportunities

• Serves as administrative assistant to the Director of Communications. Acts as a key resource for programs and projects in this area, including but not limited to coordinating meetings and calendars; maintaining communications budget and invoicing in conjunction with accounting department, completing check requests and monitoring department expenses
• Responsible for a broad scope of tasks related to the preparation, organization and dissemination of correspondence, documents, spreadsheets, reports and recordkeeping in support of OSB communications.
• Maintains a variety of project management tools for the department, and supports staff in tracking progress on long-term projects.
• Supports the work of bar groups, including organizational support, preparation and distribution of agenda materials; file maintenance, data management and preparation of reports.
• Coordinates with the Accounting Department to bill for classified advertisements and lawyer announcements for the bar’s magazine, the Oregon State Bar Bulletin. Handles cash receipts and produces billing and revenue reports.
• Coordinates classified advertising and lawyer announcements for the Bulletin. Processes customer requests and edits ad copy according to Bulletin guidelines. Responds to advertiser and member inquiries about billing, errors, or other advertising matters. Coordinates the magazine’s distribution, including maintaining the mailing lists and working with USPS to maintain our account.
• Cross-trains and works closely with the Public Affairs Administrative Assistant to provide backup and additional departmental support as needed.
• Purchases volunteer recognition materials and office supplies for the department.
• Assists staff with travel coordination and expense reimbursement.
• Provides support to the Director of Communications and other department staff by composing and typing a wide variety of reports and documents, filing, and other clerical tasks.
• Assists with special events on and off site as assigned.

• Other duties as assigned.

• High school diploma or equivalent certificate supplemented with classes and/or workshops in administrative assistance related training. Some college work preferred.
  
• Three years of progressively responsible administrative experience in a professional office environment.
  
• Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
  
• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Database management skills to include data manipulation. Experience with project management applications of these software systems, including but not limited to the Microsoft suite.
  
• Ability to type 60 WPM with accuracy.
  
• Excellent written and oral communication skills.
  
• Excellent organizational, administrative, interpersonal and conflict management skills.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base in a variety of situations.
  
• Ability to exercise sound judgment in keeping with the policies and objectives of the Communications Department and the Oregon State Bar.
  
• Ability to multitask, prioritize and meet deadlines in a detail-oriented, fast-paced environment.
  
• Commitment to the concept of teamwork and cross-responsibility within a department.
  
• Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the above. 

• Ability to communicate in person, in writing, by e-mail, and by telephone.
• Ability to operate a computer for long periods of time.
• Ability to remain in a stationary position for long periods of time.
  
• Ability to manipulate data for program purposes and typing.
  
• Ability to use standard office equipment and computer peripherals.
  
• Ability to perform detailed work requiring concentrated effort.
  
• Ability to position self for purposes of filing.
  
• Ability to lift up to 35 pounds.
  
• Ability to use appropriate transfer equipment to transport department equipment and supplies.
  
• Ability to work in a moderately noisy, open environment.

Content Strategy, Development and Processes:

Legal Information management and partner engagement:

Outreach and Engagement

• Assist the Director of Legal Services Programs in the oversight and monitoring of established standards and guidelines for legal services providers.
• Foster cooperation, collaboration, and teamwork with department and among other OSB departments and respective managers, directors, chief officers, and employees to provide customer service orientation towards internal and external recipients of programs and services.
• Model behavior and practices that value diversity and incorporate inclusive and culturally competent practices.

• Serve as bar liaison to sections, committees, and task forces as assigned.
• Other duties as assigned.

• Juris Doctor degree required.
• Four years of law practice in legal areas serving individuals (“people law”), such as landlord-tenant law, consumer law, family law, wills and estates, immigration, or public benefits law. Experience providing legal services to low-income and indigent communities helpful and not required.
• Demonstrated knowledge of and commitment to social justice, with a focus on improving access for low-income and historically underserved communities.
• Demonstrated interest to learn and explore new tools and technologies to enhance access to justice and promote improvement and innovation.
• Demonstrated ability to produce high-quality written content across various media. Excellent grammatical, organizational, and proofreading skills. Strong research and fact-checking skills. Strong ability to distill complex ideas into simple concepts.
• Demonstrated ability to communicate effectively with a diverse range of groups, including community-based organizations and relevant government stakeholders.
• Demonstrated knowledge of the Microsoft O365 Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Demonstrated knowledge of database programs helpful and not required. Ability to become familiar with OSB-specific programs and software.
• Competency in technology systems necessary to conduct the work of the department.
• Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
• Demonstrated oral communication skills using in-person and virtual formats.
• Demonstrated critical thinking, negotiation, facilitation, problem solving, decision making, and analytical skills.
• Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
• Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
  Ability to pay strict attention to detail.
• Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
• Ability to exercise sound judgment in keeping with the policies and objectives of LSP, Access to Justice, and the Oregon State Bar.
• Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
• Commitment to the concept of teamwork and cross-responsibility within a department.
• Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the above.

• Ability to communicate in person, in writing, by email, by telephone, and other communication media, e.g., video conferencing.
• Ability to operate a computer for long periods.
• Ability to remain in a stationary position for long periods.
• Ability to manipulate data for program and budgetary purposes and typing.
• Ability to use standard office equipment and computer peripherals.
• Ability to work in a moderately noisy, open environment.
• Ability to work in an office and remotely as needed.
• Ability to maintain focus and perform detailed work requiring concentrated effort for long periods.
• Ability to travel overnight, inside and outside Oregon, for meetings and seminars.