Oregon State Bar Job Opportunities
Assistant Disciplinary Counsel – Litigation
We are looking for someone to provide counsel to the Oregon State Bar (OSB) in litigation through trial of ethics complaints made against Oregon lawyers.
What you will do:
- Responsible for representing the OSB in formal disciplinary proceedings before the Disciplinary Board from commencement of the formal complaint through trial, including drafting legal memoranda to the Disciplinary Board.
- Responsible for identifying and preparing all of the witnesses and evidence for trial, and exercise independent judgment at trial regarding all evidentiary issues, and legal arguments.
- Conduct discovery in formal disciplinary proceedings including depositions, written discovery, and third-party subpoenas.
- Advise the State Professional Responsibility Board regarding formal disciplinary proceedings, including whether to amend formal charges and resolve formal proceedings and draft legal memoranda for the State Professional Responsibility Board.
- Advise the State Professional Responsibility Board whether to appeal Disciplinary Board decisions to the Oregon Supreme Court in consultation with Disciplinary Counsel and Assistant Disciplinary Counsel – Senior Appellate Attorney.
- Investigate disciplinary complaints regarding Oregon lawyers and make appropriate recommendations regarding those investigations to Disciplinary Counsel and the State Professional Responsibility Board.
- Maintain high-volume caseload in a timely and professional manner, working independently or in consultation with others on staff as needed.
- Provide input to Disciplinary Counsel on matters of policy, rulemaking, budget, and office organization.
- Model behavior and practices that value diversity and incorporate inclusive and culturally competent practices.
- Serves as a public speaker in CLE seminars or other forums dealing with discipline and legal ethics.
- Graduation from an accredited law school. Admission to practice law in Oregon with active membership in the Oregon State Bar, or the ability to be admitted through reciprocity within six months.
- Five years of law practice with emphasis on civil litigation and/or appellate litigation. First chair civil litigation trial experience helpful and not required.
- Demonstrated knowledge of legal analysis, legal research, and writing.
- Demonstrated knowledge of the Microsoft O365 Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Ability to become familiar with OSB-specific programs and software.
- Competency in technology systems necessary to conduct the work of the department, including member databases, case management, and document management systems.
- Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
- Demonstrated written and oral communication skills using in-person and virtual formats.
- Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
- Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
- Demonstrated critical thinking, negotiation, facilitation, problem solving, decision making, and analytical skills.
- Demonstrated ability to speak publically making presentations before groups ranging in size.
- Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
- Ability to exercise sound judgment in keeping with the policies and objectives of the Disciplinary Counsel’s Office and the Oregon State Bar.
- Ability to maintain a professional demeanor in a variety of settings and before a variety of groups and individuals with conflicting demands.
- Commitment to the concept of teamwork and cross-responsibility within a department.
- Ability to communicate in person, in writing, by email, by telephone, and other communication media, e.g., video conferencing.
- Ability to operate a computer for long periods.
- Ability to remain on the telephone for long periods.
- Ability to remain in a stationary position for long periods.
- Ability to manipulate data for program purposes and typing.
- Ability to use standard office equipment and computer peripherals.
- Ability to travel overnight, inside and outside Oregon, for meetings, seminars, trials, and trial purposes. Travel varies from once or twice a year to six times a year.
- Ability to work in an office and remotely as needed.
- Ability to maintain focus and perform accurate, detailed, close vision work requiring concentrated effort for long periods.
- Serves as administrative assistant for the Chief Communications and Public Affairs Officer (Chief Officer) and the Public Affairs program. Acts as a key resource and information contact for programs and projects in this area. Handles confidential and sensitive materials and records at the request of the Chief Officer and department staff.
- Responsible for a broad scope of functions and tasks without limitation related to the preparation and handling of a variety of correspondence, documents, and reports requiring detailed knowledge of government structure, legislative process, and bar functions and procedures. Responds to formal and informal requests for information, research materials, and project development suggestions from OSB staff and volunteers, and others.
- Works with the Board of Governors (BOG) Appellate Screening Committee on judicial vacancies for the Court of Appeals and Supreme Court. This includes handling confidential candidate data, scheduling judicial interviews, and acting as the main contact when corresponding with candidate members and the Governor’s office.
- The main point of contact with the Governor’s office for judicial vacancy announcements. This includes coordinating with the Information and Design Technology (IDT) department to post the vacancy notice online, sending the notice to relevant OSB staff and BOG members, compiling the list of attorneys in the appropriate jurisdictions, and sending the notice out to those members.
- Serves as the assistant to various OSB and BOG Committees and Work Groups, such as the Oregon Bench and Bar Commission on Professionalism, and the Oregon State Bar Attorney Referral Fees Committee. This requires creating and maintaining membership rosters; intake of assignments of new matters; preparation and distribution of meeting agendas, materials meeting links, calendar invitations, and, as required, Committee websites; file maintenance; and data and preparation of reports.
- Assists the Chief Officer with their responsibilities for the Communications and Public Affairs Department’s annual budget, including the forecasting of future cost of travel, events, and other key expenditures of the Chief Officer and program staff. Monitors and processes all expenditures.
- Coordinates and organizes the internal functions of the Public Affairs programs including maintaining databases, data analysis, data management and distributes information.
- Works with Creative Services to design, prepare, and distribute both internal and external communication and marketing pieces for the Communications and Public Affairs Department.
- Plans and coordinates events, on and off site, as assigned by the Chief Officer and Public Affairs attorneys. Assistance includes transporting supplies, and equipment set up and breakdown.
- Proofreads and formats internal and external correspondence as well as formats and prepares the OSB Legislation Highlights publication with internal links for web distribution.
- Interacts extensively with bar members, public officials, and members of the judiciary regarding Communications and Public Affairs Department issues.
- Provides excellent customer service to OSB members and the legislature and assists Public Affairs attorneys in providing information on government or legislature that affect the legal profession and judicial system.
- Assists the Chief Officer and Public Affairs attorneys with increasing the effective participation of OSB representatives and groups in governmental processes by assisting with the review, research, and communication on issues involving the legal profession, justice system, and the practice of law.
- Assists in the evaluation of departmental systems, makes recommendations for process improvement strategies, and assists in their implementation.
- Maintains and updates content on the Public Affairs website and other social media accounts, including Facebook, as well as develops and implements content and design of websites for the Oregon Campaign for Court Funding, and others as assigned. Develops content for OSB Judicial Vacancy information materials and webpage.
- Contributes to the production of the department’s monthly newsletter, the Capitol Insider. Enters and formats the newsletter in the WordPress site, involving light coding. Compiles the list in Aptify and sends the newsletter through Higher Logic.
- Models behavior that values diversity and incorporates inclusive and culturally competent practices.
- High school diploma or equivalent, supplemented by at least some additional completed course work in college or business school.
- Five years of progressively responsible experience in secretarial or administrative type office work preferably including experience in a corporate or executive office environment.
- Two years administrative experience in a legislative or judicial system helpful and not required.
- Demonstrated knowledge of working in a confidential environment helpful and not required.
- Demonstrated knowledge of all aspects of secretarial and clerical work including typing, word processing, computer network skills, file organization, maintenance of supplies, and mass mailings.
- Demonstrated knowledge of office recordkeeping and reporting systems, financial recordkeeping systems, and administrative organization methods.
- Demonstrated knowledge of the Microsoft O365 Office Suite in a Microsoft Windows environment with particular emphasis on Word (including mail merge), Excel, and Outlook. Familiarity with database manipulation helpful and not required. Ability to become familiar with OSB-specific programs and software.
- Competency in technology systems necessary to conduct the work of the department.
- Demonstrated typing proficiency.
- Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
- Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
- Critical thinking, problem solving, and analytical skills.
- Written and oral communication skills using in-person and virtual formats. Ability to communicate to a broad constituency, including the state legislature and related committees.
- Demonstrated organizational skills.
- Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
- Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
- Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
- Ability to pay strict attention to detail.
- Ability to exercise a professional demeanor and a consistently high level of customer service for a potentially demanding customer base in a variety of situations.
- Ability to execute sound judgment in keeping with the policies and objectives of the Communications and Public Affairs Department and the Oregon State Bar.
- Any satisfactory equivalent combination of experience and training, which ensures the ability to perform the work, may be substituted for the above.
- Serve as an initial point of contact for the OSB on a daily basis with attorneys and members of the public.
- Maintain a high level of general knowledge about OSB departments, programs, and services.
- Evaluate customer telephone and email inquiries and provide requested information or service. When necessary, direct inquiries to appropriate staff.
- At the front reception desk, greet all members and general public who visit or call the OSB center, and project an approachable and professional image in personal appearance, manner, and demeanor.
- Maintain security by following procedures, monitoring visitor sign-in log, and issuing visitor badges.
- Coordinate, prepare, and distribute public notices for bar group meetings in compliance with public meetings law.
- Sort daily mail and notify relevant department contacts.
- Fulfill requests for OSB membership card replacements.
- With the approval of the Director of Member Services (Director), complete administrative support and data-entry tasks for other OSB departments as requested and as needed.
- Prepare and maintain the schedule for back-up receptionist in absence of self. Responsible for ensuring all back up receptionists are properly trained and prepared.
- Schedule meeting rooms for OSB staff and OSB committee, section, and member functions.
- Schedule, manage, and confirm all requests for reservations of meeting rooms from external groups, including execution of agreements, and communicating with facilities staff on meeting room arrangements and cancelations.
- Manage list serves and review content to identify and escalate potential issues to relevant OSB staff.
- Assist the Director in scheduling weekend facility hosts and confirming meeting details with relevant internal and external contacts.
- Daily create, print, and post signs identifying meeting room schedules and events on first floor stands and all meeting room sleeves.
- Model behavior that values diversity and incorporates inclusive and culturally competent practices.
- Maintain the receptionist area and the second floor meeting rooms in a clean, tidy, and organized condition.
- High school diploma or equivalent.
- Ability to fluently speak, write, and read Spanish and English helpful and not required.
- Two years of experience with in-person front desk customer service and with a multi-line telephone system.
- One year of experience as a receptionist handling reservations and scheduling, or similar duties.
- Demonstrated knowledge of work in a confidential environment.
- Demonstrated knowledge of recognizing and acting upon opportunities to provide good customer service and a good customer experience.
- Demonstrated knowledge of discerning the customer’s need and responding with an appropriate course of action in a variety of situations.
- Demonstrated knowledge of the O365 Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Outlook, Word, and Excel. Demonstrated knowledge of database programs. Ability to become familiar with OSB-specific programs and software.
- Ability to type 40 WPM with accuracy.
- Demonstrated written and oral communication skills for in-person and virtual formats.
- Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
- Interpersonal, relationship building, and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations in person and on the telephone.
- Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
- Ability to pay strict attention detail.
- Ability to maintain a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
- Ability to exercise sound judgment in keeping with the policies and objectives of the Member Services program, the Equity and Professional Development department, and the Oregon State Bar.
- Commitment to the concept of teamwork and cross-responsibility within a department.
- Ability to communicate in person, in writing, by email, by telephone, and other communication media, e.g., video conferencing.
- Ability to operate a computer for long periods.
- Ability to remain on the telephone for long periods.
- Ability to position self for purposes of filing.
- Ability to be punctual and adhere to a defined attendance schedule.
- Ability to remain in a stationary position for long periods.
- Ability to manipulate data for program purposes and typing.
- Ability to maintain focus and perform detailed work requiring concentrated effort for long periods.
- Ability to use standard office equipment and computer peripherals.
- Ability to lift and carry light loads of no more than 10 pounds.
- Ability to work in a moderately noisy, open environment.
- Ability to work onsite full time. Ability to work remotely as necessary.
- Serve as Fee Dispute Resolution Program Administrator. Exercise discretion as Administrator pursuant to program rules. Seek direction from General Counsel on rule interpretation, challenges for cause, and requests for award modification. Coordinate appointments to Fee Dispute Resolution Program Advisory Committee. Work with General Counsel to develop forms and educational materials for the public and bi-annual trainings for Fee Dispute Resolution mediators and arbitrators.
- Serve as the Disciplinary Board Clerk, receiving and maintaining official files of Disciplinary Board proceedings. Serve as the primary contact for Disciplinary Board members. Coordinate appointments to the Disciplinary Board, including preparing and submitting orders to the Supreme Court. Work with General Counsel and Adjudicator to coordinate non-programmatic aspects of annual Disciplinary Board Conference. Record, track, and monitor timelines for processing of disciplinary matters.
- Serve as the assistant to the Adjudicator. Compose and review a wide variety of correspondence, memos, and reports requiring detailed knowledge of the Adjudicator’s functions and Bar Rules of Procedure. Maintain and update handbook for Disciplinary Board members each year. Manage dockets and provide administrative support for adjudicative hearings and Disciplinary Board trials.
- Maintain bar’s Unclaimed Lawyer Trust Account program and administer claims process. Provide accounting to General Counsel and quarterly reports to Department of State Lands.
- Enter and assign to Client Security Fund (CSF) Committee new reimbursement requests upon receipt, track claims through completion including written and oral communication with claimants, maintain CSF database, and prepare reports as needed.
- Coordinate appeals to General Counsel of complaints dismissed by the Client Assistance Office. Record, track, and monitor timelines to ensure timely processing of appeals.
- Administer the State Lawyers Assistance Committee, including intake and assignment of new matters; maintain and update handbook; preparation and distribution of agenda materials; follow-up with outcomes; file maintenance; data maintenance; and preparation of reports. Track and monitor timelines to ensure prompt resolution of matters and necessary follow up. Correspond with the Court for member appointments.
- Assist General Counsel with the Legal Ethics Committee for its orientation, scheduling meetings, and file maintenance.
- Coordinate the intake of contracts. Record, track, and monitor timelines to ensure timely processing of contracts to all Oregon State Bar (OSB) Programs.
- Make regular contact with lawyers, staff, members of the public, and the judiciary to provide information and answer questions about requirements for General Counsel’s Office programs and a wide variety of other subjects within the responsibility of General Counsel’s Office. Analyze inquiries and determine appropriate referral within the bar.
- Compose a wide variety of correspondence, memoranda, and reports requiring detailed knowledge of functions and procedures of programs and of bar operations generally. Handle confidential and sensitive material on a regular basis.
- Prepare pleadings and other legal documents in state and federal court trial and appellate matters and coordinate filing and service.
- Maintain General Counsel’s files and records.
- Demonstrate professionalism, courtesy, and appropriate tact and discretion in all interactions with members, the public, and bar employees.
- Model behavior that values diversity and incorporates inclusive and culturally competent practices.
- Review General Counsel policies and procedures and make appropriate recommendations for improvements.
- Provide auxiliary support to the Public Records Coordinator.
- Coordinate annual budgets for General Counsel (117) and Client Security Fund (113), including the forecasting of future cost of travel, events, and other key expenditures of the General Counsel, Deputy General Counsel, and the Adjudicator. Monitor all expenditures.
- Two year associate’s degree, preferably with emphasis on paralegal studies, business, or law.
- Five years of progressively responsible experience in secretarial or administrative type office work within a legal environment, such as a law firm or an internal legal department. Demonstrated experience with preparing and filing pleadings and other documents with state and federal courts, including preparation of certificate of service, marking exhibits, and assembling documents for e-filing.
- Two years of experience with program administration, including applying program rules to administer day-to-day program activities.
- Demonstrated knowledge of all aspects of secretarial and clerical work including word processing, mail handling, filing, copying, maintenance of supplies, and mass mailings to include mail merge. Ability to pay strict attention to detail.
- Demonstrated knowledge of office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods.
- Demonstrated knowledge of the Microsoft O365 Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Demonstrated knowledge of database programs, including Access, helpful and not required. Ability to become familiar with OSB-specific programs and software.
- Competency in technology systems necessary to conduct the work of the department.
- Demonstrated typing proficiency.
- Effective and productive use of time management practices, prioritizing, multi-tasking, and working in a fast-paced, detail-driven, service-oriented environment.
- Interpersonal and conflict resolution skills with demonstrated ability to listen to understand and manage difficult conversations.
- Demonstrated written and oral communications skills using in-person and virtual formats.
- Self-motivation skills requiring minimal supervision with ability to balance independent and team-oriented work.
- Ability to be flexible, agile, and resilient in addressing expected and unexpected situations.
- Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base in a variety of situations and with various interest groups or individuals with conflicting and competing needs, desires, and demands.
- Ability to exercise sound judgment in keeping with the policies and objectives of General Counsel’s Office and the Oregon State Bar.
- Commitment to the concept of teamwork and cross-responsibility with a department.
- Ability to communicate in person, in writing, by email, by telephone, and other communication media, e.g., video conferencing.
- Ability to operate a computer for long periods.
- Ability to remain in a stationary position for long periods.
- Ability to manipulate data for program and budgetary purposes and typing.
- Ability to use standard office equipment and computer peripherals.
- Ability to position self for purposes of filing.
- Ability to work in a moderately noisy, open environment.
- Ability to lift and move up to 35 pounds for purposes of transporting case files.
- Ability to maintain focus and perform detailed work requiring concentrated effort for long periods.
- Ability to work in an office and remotely as needed.
You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.
For this exempt position, the salary is $9,000 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
If this position interests you, send a resume with a cover letter to our mailing address below:
(please note: building location
directions here):Director of Human Resources
Attention: ADC
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer
Communications and Public Affairs Administrative Assistant
We are looking for someone to provide Oregon State Bar (OSB) Center a variety of administrative and secretarial support for the Communications and Public Affairs program.
What you will do:
You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.
For this non-exempt position, the salary is $28.50 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
If this position interests you, send a resume with a cover letter to our mailing address below:
(please note: building location
directions here):Director of Human Resources
Attention: PA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer
Front Desk Assistant
We are looking for someone to provide Oregon State Bar (OSB) Center reception desk services and manage meeting room reservations and needs.
What you will do:
You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.
For this non-exempt position, the salary is $22.00 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
If this position interests you, send a resume with a cover letter to our mailing address below:
(please note: building location
directions here):Director of Human Resources
Attention: FDA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer
General Counsel Program Coordinator and Adjudicator Assistant
We are looking for someone to provide administrative and secretarial support to General Counsel and Deputy General Counsel, serves as Disciplinary Board Clerk, and provides secretarial and administrative support to the Adjudicator. Administers the Fee Dispute Resolution Program, the Client Security Fund, the State Lawyers Assistance Committee, the Legal Ethics Committee, and the Unclaimed Lawyer Trust Account claims process. Provides backup support to the Public Records Coordinator and General Counsel Assistant.
What you will do:
You may have any satisfactory equivalent combination of the following experience & training that ensures your ability to perform the work. We welcome the opportunity to review your background.
For this non-exempt position, the salary is $31.00 per hour for an external candidate. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.
If this position interests you, send a resume with a cover letter to our mailing address below:
(please note: building location
directions here):Director of Human Resources
Attention: GCO
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935
Fax to (503) 598-6985 or email to hr@osbar.org.
Equal Opportunity Employer