Oregon State Bar Job Opportunities





Employment related ADA information is available here.




Executive Assistant



We are looking for someone to provide high-level administrative support to the Chief Executive Officer (CEO) and the Board of Governors (BOG).

The OSB regulates the practice of law in Oregon and provides a variety of services to its members and the public.


Essential Duties include the following:

ADMINISTRATIVE

  • Responsible for completing special projects for the CEO in a number of areas including, but not limited to preparation of annual and other statistical reports as required, long-range planning, staff events, special events, and meeting planning.
  • Coordinates BOG meeting schedule, agenda and minutes preparation, and travel arrangements; maintains historical records; and provides other administrative support. 
  • Develops annual budget for Governance (107), including the forecasting of future cost of travel, events, and other key expenditures of the CEO and the BOG, and monitors all expenditures.
  • Coordinates the annual House of Delegates (HOD) meeting including agenda preparation and distribution, and facilities and logistical planning; and maintains historical records of meeting records and outcomes.
  • Provides general administrative support for the CEO to include scheduling appointments and ordering office supplies.

INTERDEPARTMENTAL

  • Key staff contact concerning the activities of the CEO, the BOG, and the HOD.
  • Coordinates, schedules, and prepares agendas for Executive Services Department meetings.
  • Interacts with members of the public, the legal profession, the judiciary, and staff.
  • Promotes positive customer service, support, and cooperative atmosphere among bar administrative staff and in communications with members, other bar departments, and the public.

SYSTEMS

  • Develops and implements content of websites for BOG and HOD, maintaining agendas and schedules posted online.
  • Develops and implements content and design of websites for BOG task forces.
  • Develops and implements databases for Sponsorship Events for BOG and law firm lunches for the CEO and President.
  • Maintains bar bylaws and policies.
  • Maintains departmental database, calendar, and related programs.
  • Troubleshoots computer problems, works with the Information Technology Department (IT) to identify and develop systems beneficial to the department, and generates department statistical compilations.
  • Recommends policies, procedures, process improvement strategies, and any other tools for improving department systems, including implementation as appropriate.
  • Develops, maintains, and updates office templates and procedures manuals.


Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

  • Graduation from a four-year college or university with a degree in business, public administration, or a related field.
  • Five years of experience with progressively responsible administrative work, preferably with experience as an administrative or executive assistant reporting to senior management in a corporate or governmental setting or a medium to large law firm.
  • Experience with project management to include multi-faceted projects.
  • Experience recording and preparing meeting minutes preferably at a board level.
  • Experience with professional meeting planning and travel arrangements for multiple parties.
  • Experience and skill in business writing and analysis.
  • Experience working in an environment requiring a strict level of confidentiality.
  • Experience with set-up, use, and troubleshooting of A/V equipment for meetings. 
  • Experience and advanced skills with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, PowerPoint, Outlook, Access, and other database programs. Experience and advanced skills with Adobe Acrobat Pro. Ability to become familiar with OSB-specific programs and software.
  • Ability to type 60 WPM with accuracy.
  • Excellent organizational and time management skills.
  • Excellent interpersonal and conflict management skills with a strong ability to use tact.
  • Excellent problem-solving skills in a variety of event and administrative situations.
  • Excellent written and oral communication skills.
  • Ability to develop and sustain a level of professionalism and positivity among staff, the BOG, and OSB members.
  • Ability to pay strict attention detail.
  • Ability to exercise a professional demeanor and a consistently high level of customer service for a potentially demanding customer base in a variety of situations.
  • Ability to exercise sound judgment in keeping with the policies and objectives of the Office of the CEO and the Oregon State Bar (OSB).
  • Ability to work with minimal direction, multitask, prioritize competing demands, and meet deadlines in a detail-oriented, fast-paced environment.
  • Ability to arrive punctually at all events early in the morning. Ability to remain at some events until early evening.
  • Ability to reliably transport meeting equipment and material to offsite meeting locations.
  • Commitment to the concept of teamwork and cross-responsibility within a department and between departments.
  • Ability to communicate in person, in writing, by e-mail, and by telephone.
  • Ability to operate a computer for long periods of time.
  • Ability to remain in a stationary position for long periods of time.
  • Ability to manipulate data for program purposes and typing.
  • Ability to use standard office equipment and computer peripherals.
  • Ability to work in a moderately noisy, open environment.
  • Ability to perform detailed work requiring concentrated effort including, but not limited to, reading and proofreading.
  • Ability to position self for purposes of filing.
  • Ability to lift and move up to 20 pounds.
  • Ability to travel overnight, inside and outside Oregon, to meetings and seminars.
  • Ability to work irregular hours.


For this salary range, the minimum is $28.44 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.



Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: EA
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer


Referral and Information Services Assistant


One Position
Monday through Friday - 4 Hours Per Day
Afternoon Shift– 1:00 PM to 5:00 PM Shift


The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the public.



Responsibilities include the following.

  • Provides professional customer service while conducting confidential and sensitive telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
  • Uses custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
  • Performs clerical and secretarial work necessary to support the referral programs.
  • Handles referral requests from members of the public requesting legal assistance via email, telephone, in person, and in writing.
  • Exhibits professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals.
  • Screens Modest Means applications for client eligibility based on income and case type.
  • Performs additional clerical and support work for the Member and Public Services Department when needed.


Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

  • Graduation from high school or an equivalent GED certificate.
  • At least one year of college, business, or secretarial school desirable.
  • Experience managing difficult people in person or over the telephone.
  • Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
  • Experience with high-volume telephone work preferred.
  • Experience with the justice system and social service networks serving the state preferred.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred. Ability to perform advanced database operations.
  • Ability to type 40 WPM with accuracy.
  • Excellent interpersonal, communication, and conflict resolution skills. 
  • Ability to use independent judgment in determining an appropriate course of action for a referral and sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
  • Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
  • Commitment to the concept of teamwork and cross-responsibility within a department.
  • Ability to communicate in person, in writing, by email, and by telephone.
  • Ability to manipulate data for program purposes and typing. Ability to position self for purposes of filing.
  • Ability to use standard office equipment and computer peripherals.
  • Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
  • Ability to work in a moderately noisy, open environment.

One Position
Monday through Friday - 4 Hours Per Day
Afternoon Shift– 1:00 PM to 5:00 PM Shift


Salary range starts at $16.84 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.



Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RIS
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



Referral and Information Services Assistant - Bilingual - Spanish and English


Two Positions
One Morning Shift – 9:00 am to 1:00 pm
One Afternoon Shift– 1:00 pm to 5:00 pm


The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dedicated team and respond to requests for legal information and assistance from attorneys and members of the English-speaking and Spanish-speaking public.



Responsibilities include the following.

  • Provides professional customer service while conducting confidential and sensitive bilingual, Spanish and English, telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon.
  • Uses custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed.
  • Performs clerical and secretarial work necessary to support the referral programs.
  • Handles referral requests from members of the public requesting legal assistance via email, telephone, in person, and in writing.
  • Exhibits professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals.
  • Screens Modest Means applications for client eligibility based on income and case type.
  • Performs additional clerical and support work for the Member and Public Services Department when needed.


Candidates may have any satisfactory equivalent combination of the following experience and training which ensures the ability to perform the work:

  • Graduation from high school or an equivalent GED certificate.
  • At least one year of college, business, or secretarial school desirable.
  • Ability to fluently speak, write, and read Spanish and English.
  • Experience managing difficult people in person or over the telephone.
  • Experience with office record-keeping and reporting systems, financial record-keeping systems, and administrative organization methods preferred.
  • Experience with high-volume telephone work preferred.
  • Experience with the justice system and social service networks serving the state preferred.
  • Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel. Experience with database programs preferred. Ability to perform advanced database operations.
  • Ability to type 40 WPM with accuracy.
  • Excellent interpersonal, communication, and conflict resolution skills. 
  • Ability to use independent judgment in determining an appropriate course of action for a referral and sound judgment in keeping with the policies and objectives of the Referral and Information Services Department and the Oregon State Bar.
  • Ability to exercise professional demeanor and a high level of customer service for a potentially demanding customer base.
  • Commitment to the concept of teamwork and cross-responsibility within a department.
  • Ability to communicate in person, in writing, by email, and by telephone.
  • Ability to manipulate data for program purposes and typing. Ability to position self for purposes of filing.
  • Ability to use standard office equipment and computer peripherals.
  • Ability to remain on the telephone, sitting, and working with a computer for prolonged periods of time.
  • Ability to work in a moderately noisy, open environment.

Two Positions
One Morning Shift – 9:00 am to 1:00 pm
One Afternoon Shift– 1:00 pm to 5:00 pm


Salary range starts at $16.84 per hour plus $.80 per hour additional bilingual skills premium. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.



Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Director of Human Resources
Attention: RISB
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to (503) 598-6985 or email to hr@osbar.org.

Equal Opportunity Employer



The Oregon State Bar does not discriminate on the basis of disability in admission to, access to, or operations of its programs, services or activities. The Bar does not discriminate on the basis of disability in its hiring or employment practices. Questions, concerns, complaints, or requests for additional information regarding the Americans with Disabilities Act may be forwarded to the Bar’s Director of Human Resources or the Bar’s ADA Coordinator at hr@osbar.org or call (503) 620-0222.

The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers and other entities covered by GINA Title II from requesting or requiring genetic information of an individual or family member of the individual, except as specifically allowed by this law. To comply with this law, we are asking that you not provide any genetic information when requesting a reasonable accommodation. “Genetic information” as defined by GINA, includes an individual’s family medical history, the results of an individual’s or family member’s genetic tests, the fact that an individual or an individual’s family member sought or received genetic services, and genetic information of a fetus carried by an individual or an individual’s family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services.

The bar’s general ADA information is available here.