The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dynamic team and provide proactive planning for achievement of long-range business goals and needs. Direct and manage the efficient operation of all Oregon State Bar (OSB) information, technology, and telecommunication systems serving OSB staff, OSB members, and the public.

Responsibilities include:

• Plans, organizes, directs, implements, and evaluates the Business and Information Systems (BIS) Department and its operations to ensure effective and efficient support for organizational objectives and implementation of initiatives to include management of the functions responsible for website development and maintenance, information design, and business and information systems (BIS) and technology.

• Ensures the efficient administration and operation of information networks and equipment.

• Oversees the efficient administration and operation of the UniVerse database system. Directs the business process evaluation, redesign, selection, development, and implementation of a more advanced database system.

• Develops and implements BIS policies and procedures to ensure appropriate usage of technology within the organization and to ensure a service orientation toward staff, members, and other recipients of OSB services and access to justice initiatives.

• Makes recommendations to the Executive Director on employment and termination of staff. Supervises staff to include hiring, training, scheduling, reviewing and assigning work and department priorities, and evaluating performance.

• Develops and effectively manages, with approval of the Executive Director for submission to the Board of Governors, the annual budget for BIS expenses.

• Responsible for oversight of day-to-day operations of the department within policy guidelines set by the Executive Director and Board of Governors. Directs the priorities, projects, and resource allocation within the BIS Department.

• Develops the long- and short-range plans for the department with the goal of integrating and aligning technology with organization objectives.

• Held accountable largely on the basis of results through the program measurement process.

 
Candidates will have:

• Graduation from a four-year college or university with a degree in computer science, business, or a related field.

• Five years experience in a 100+ user environment with increasingly responsible practical experience in business information systems and technology management, telecommunication systems, business management, and personnel management. Experience must include daily operations management concurrently with significant projects effectively balancing routine and project requirements.

• Five years experience with Windows-based networking systems administration and client-server applications.

• Three years supervisory experience in an IS environment.

• Experience to include program planning, strategic planning, administration, evaluation, budgeting, and resource allocation, and developing, analyzing, implementing, and evaluating strategic initiatives that align with business needs.

• Experience with business process mapping to include analysis of current state, to be designed, and gap analysis.

• Experience with relevant information systems and technology and the related hardware and software necessary to operate OSB systems and maintain a state-of-the-art website.

• Strong experience with information technology in established and emerging technologies and successful leadership in the transition to new technology in similar organization and information system changes.

• Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Access. 

• Ability to type 40 WPM with accuracy.

• Strong organizational skills with ability to prioritize multiple activities and projects in a fast-paced environment. Strong complex project management and time management skills meeting and exceeding timelines and deadlines.

• Excellent interpersonal and conflict management skills with strong ability to use tact and sound judgment.

• Excellent written and verbal communication and presentation skills.

• Ability to work in and promote a team environment and provide professional customer service.

• Ability to work with various interest groups or individuals with conflicting needs, desires, and demands.

• Ability to exercise sound judgment in keeping with the objectives and policies of the bar. 

• Ability to travel.

• Ability to lift up to 40 pounds.

Salary range starts at $6,810/mo. Excellent benefits. PERS employer.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Human Resources Manager
Attention: BW
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail (MS Word format) to hr@osbar.org.

Equal Opportunity Employer

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dynamic team and provide mailroom services and facilities assistance in the day-to-day operations of the Oregon State Bar Center. This position takes day-to-day direction and assignments from the bar’s Facilities Coordinator.

Responsibilities include the following.

• Performs all first-class mail tasks including picking up the mail from the post office, sorting, delivering the mail internally, posting all first class mail at the most cost-effective rate, and delivering mail to the post office.

• Performs daily runs from the distribution center to designated locations on all floors of the bar center to deliver and pick-up all services to/from the copy center and distribution center.

• Prepares all bulk mailings including extracting the mailing list from the OSB database, adhering name and address information to all pieces, and bundling all pieces for mailing.

• Fulfills orders and prepares products from inventory for shipping at most cost-effective rate.

• Receives and manages the printed inventory stored at the bar center and distributes or stocks all printed material delivered by contract printers or copied internally.

• Manages the inventory of commonly used OSB office supplies, orders as needed, processes and fulfills special supplies orders, and stocks in designated area.

• Assists, supports, and takes direction from the bar’s Facilities Coordinator in normal facility management duties.

• Assists the Facilities Coordinator in all functions pertaining to the building common and tenant space, the building exterior and parking lot, offices, and related equipment including routine maintenance, service, preventive maintenance, and repairs, and janitorial service duties.

• Assists the Facilities Coordinator to provide conference and meeting room services for internal staff and departments and paying and public customers.

• Provides day porter and light janitorial services including maintaining all entrances to the building in clean condition, and services all restrooms during mid day.

• Coordinates all distribution center duties and schedules with the OSB contract provider to assure seamless performance of daily duties.

• Assists on internal copy and finishing projects and backs up other duties of the Copy Center during absence or heavy volume.

• Assists in organizing materials for off-site CLE programs, admissions exams, and other similar bar functions and assists with pickup and delivery.

• Performs various physical duties for OSB staff members to include moving office furniture in common and employee office space.

 
Candidates will have a high school diploma or equivalent certificate. Two years experience in a mail room, shipping, or distribution center. Facilities maintenance experience desired. Basic mathematical skills. Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, and Access or other database experience. Ability to type 40 WPM with accuracy. Excellent interpersonal and communication skills. Ability to prioritize daily activities and schedule workloads. Ability to make procedural decisions within established policies and applicable rules and work independently when supervisor is not available. Ability to understand shipping and postal regulations and use shipping software on a PC. Ability to operate a 10-key calculator. Ability to operate standard office and standard shipping and postal equipment, software, and printers. Ability to operate reproduction equipment and machines and to be exposed to prolonged periods of noise and vibration. Ability to lift and move up to 70 pound of boxes, furniture, and equipment. Ability to use general maintenance tools. Ability to properly use a hand truck for moving materials. Ability to be exposed to chemicals, fumes, and airborne particles and use proper protective practices. Ability to travel.

Salary range starts at $14.73 per hour. Excellent benefits. PERS employer.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Human Resources Manager
Attention: FAW
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail (MS Word format) to hr@osbar.org.

Equal Opportunity Employer

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dynamic team and provide bar center reception desk services to include greeting visitors, answering incoming calls, and evaluating customer needs.

Responsibilities include the following.

• Serve as the initial service provider for the Oregon State Bar on a daily basis.


• Evaluate customer requests and provides requested service or directs requests to appropriate bar staff.


• At the front reception desk, greet all members and general public who visit or call the bar center.


• Provide information regarding bar membership status and address information on request.


• Assist with scheduling and set up of meeting rooms for bar staff and Oregon State Bar committee, section, and member functions.

Candidates will have a high school diploma or equivalent certificate. Two years experience in customer service or related field. One year of experience operating a telephone switchboard and voicemail processor. Proven experience working in a confidential environment. Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Access. Ability to type 40 WPM with accuracy. Excellent interpersonal and conflict management skills with strong ability to use tact and sound judgment. Excellent written and verbal communications skills. Ability to work in a team and provide professional customer service. Ability to manage multiple priorities in a fast-paced environment.

Salary range starts at $14.02 per hour. Excellent benefits. PERS employer.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Human Resources Manager
Attention: RW
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail (MS Word format) to hr@osbar.org.

Equal Opportunity Employer

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. We are looking for someone to join our dynamic team and respond to requests for legal information and assistance from attorneys and members of the public.

Responsibilities include providing professional customer service while conducting confidential and sensitive telephone interviews with members of the public needing the assistance of an attorney or a community resource in Oregon. Use a custom entry-and-retrieval database program to perform attorney referrals according to geographic location and area of law needed. Perform clerical and secretarial work necessary to support the referral programs. Handle referral requests from members of the public requesting legal assistance via e-mail, telephone, and in person and in writing. Provide professional customer service while assisting attorneys with program registrations, profile changes, and Lawyer to Lawyer referrals. Screen Modest Means applications for client eligibility based on income and case type. Perform additional clerical and support work for the Communications Department when needed.

Candidates will have graduated from high school or have an equivalent GED certificate and at least one year of college, business, or secretarial school desirable. Experience with high-volume telephone work preferred. Experience managing difficult people in person or over the telephone. Familiarity with the justice system and social service networks serving the state desired. Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel and database programs. Ability to type 40 wpm with accuracy. Requires excellent interpersonal, communication, and conflict resolution skills. Ability to use independent judgment in determining an appropriate course of action for a referral.

Salary range starts at $14.02 per hour for a Monday through Friday 7:30 am to 12:30 pm shift for a 25 hour week. Excellent benefits. PERS employer.

Send resume with a cover letter to our mailing address below
(please note: building location directions here):

Human Resources Manager
Attention:RISW
Oregon State Bar
P.O. Box 231935
Tigard, OR 97281-1935

Fax to 503-598-6985 or e-mail (MS Word format) to hr@osbar.org.

Equal Opportunity Employer

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Oregon State Bar – 16037 SW Upper Boones Ferry Road – Tigard, Oregon 97224
(503) 620-0222, toll-free in Oregon (800) 452-8260